Brand Team Administrator

3 weeks ago

Mulgrave, Australia Bristol-Myers Squibb Full time

**Working with Us**
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

The Brand Team Administrator manages the administration and provides project support as required by the brand teams.

**Key Responsibilities**:

- Liaises with internal stakeholders to understand and deliver to requirements
- Works with Global Purchasing, compliance and brand team members to support and track projects for brand team.
- Organise and execute (logistics and planning) small internal meetings for HO or state based sales meetings (~10-15 pp) and works with meeting lead to support content development of large meetings for brand teams
- Financial administration (Purchase orders, contract management, SAP, invoice reconciliation). Includes using project tracking sheets to assist product manager to manage budget
- Support the Materials approval process (red/green folders) to ensure speed of transition between stakeholders
- Promotional materials inventory and logistics management from warehouse
- Provides support for new team members to onboard and integrate as required
- Proactively manages communications to brand teams to support brand lead in managing team
- General administration (eg stationary, mailings, printing)
- (Disclaimer: The responsibilities listed above are only a summary and other responsibilities will be requirements as assigned)
- Acts as a project manager & coordinator for brand team projects identified by CVI leadership team
- Work with key stakeholders to assess compliance with relevant policies, procedures and MA code of conduct across Oncology Business Unit. This may include reviewing processes, conducting analyses and spot checks to identify issues and propose solutions
- Act as a project lead & coordinator for process improvements or changes required
- Works in a highly collaborative and compliant manner to implement new systems and changes across head office and field teams
- Work with Brand Team Administrators to provide logistic and/or administrative support where required
- Provides personal assistant support to senior leaders as needed (eg travel, calendar, expenses)

**Qualifications, experience and competencies**:

- 2-5 years administration/project management or other related experience.
- Previous experience in a project management, compliance or risk management role preferred
- Strong administration skills
- Proficiency in project management
- User knowledge of finance systems processes eg Concur, SAP, Ariba
- Understanding of pharma compliance guidelines (MA Code training preferable)
- Excellent organizational, coordination and project management skills
- Strong interpersonal communication and problem-solving skills with the capacity to collaborate with a wide range of internal stakeholders to lead projects and manage projects
- Flexibility and adaptability to change
- High level of attention to detail
- Process and outcome focused

LinkedIn-Hybrid

**Uniquely Interesting Work, Life-changing Careers**

**On-site Protocol**

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

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