Corporate Affairs Administrator

2 weeks ago

Brisbane, Australia Mazars Australia Full time

CBD Location
- Global Accounting Firm
- Learning and Development

About Mazars

Mazars is an internationally integrated partnership, specialising in audit, accountancy, advisory, tax and legal services. Operating in over 90 countries and territories around the world, we draw on the expertise of 40,400 professionals - 24,400 in Mazars’ integrated partnership and 16,000 via the Mazars North America Alliance - to assist clients of all sizes at every stage in their development.

Mazars in Australia was recently recognised as the Multi-Service Firm of the Year as part of the AccountantsDaily 2021 Australian Accounting Awards, following awards for Network of the Year and Professional Development Program of the Year in 2020. You will not find a better environment to achieve your full potential.

About the role

The objective of the role is to deliver high-quality assistance to the Corporate Affairs Manager and clients to ensure they are meeting their ASIC obligations and requirements. We are looking for driven individuals who show initiative and take an organised and methodological approach to work. A can-do attitude, willingness to learn and a keen interest in Corporate Secretarial matters are key to success in this role.
- Assisting with the firm corporate affairs, including company incorporations and trust establishments.
- Preparation of client documents, letters & responding to requests.
- Assisting with corporate secretarial duties with ASIC, annual reviews, ASIC forms, lodgements etc.
- Maintenance of ASIC debtors.
- Communication with the ASIC in relation to basic client matters.
- Liaising with clients as and when required.
- Coordination of the out-for-signature and lodgement process.
- Overseeing of the paper & electronic corporate & trust filing systems.
- Assisting in the management of secretarial staff and delegation of tasks.
- Provision of support to reception by answering incoming phone calls, taking messages, answering queries, welcoming guests and maintaining meeting rooms. Maintaining a professional and welcoming demeanour when dealing with internal and external stakeholders.
- Any other general administrative duties necessary for the smooth operation of the firm.

Experience/skills
- Administrative experience within a professional services firm (preferably in the public practice environment)
- ASIC and or ATO experience is essential
- Strong written and verbal communication skills.
- High organisational skills with strong attention to detail.
- Strong problem-solving skills.
- Ability to time manage and prioritise tasks.
- Multitasking skills with the ability to work under pressure.
- Ability to work both independently and in a team environment.

Why join us

You don’t join Mazars by coincidence, you choose Mazars: a global school of excellence where you will be challenged to develop and grow. Come and write the rest of (y)our story with us - you’ll make friends along the way too. Mazars, the smart choice. As an employee at Mazars, you will enjoy:

- International and domestic mobility opportunities
- Inner city location
- Wellbeing program
- Flu vaccinations
- Learning and development programs
- Charity and community events
- Study assistance to achieve CA/CPA qualifications (financial support & study leave)
- Social club activities and vibrant culture
- A diverse and inclusive team environment
- Flexible working
- Employee referral bonus
- Employee assistance program
- Paid parental leave
- Discounts on - banking & insurance - health insurance
- retail and entertainment
- health and well-being
- Casual dress code

At Mazars we nurture an inclusive environment and encompass diversity in all forms. Successful applicants will receive consideration for employment irrespective of their background, experience, identity, age, gender or ability.

How to apply

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