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Office Administrator

4 weeks ago

North Lakes, Australia All Data and communications Full time

We are seeking an experienced Office Administrator with account management skills to join or innovative and dynamic team.

**Reports to **Director

**Location **North Lakes

**Days **Monday - Friday 40 Hours Per Week - Full time

**Remuneration **As per contract

**POSITION PURPOSE**:
The Office Administrator is responsible for providing overall administration support to the Director & Project Management team in the North Lakes Office. The role also includes administrative support for general staff members requirements and overseeing the day to day running of the office. The role is also responsible for processing, analysing and reporting financial transactions and information required as part of management reporting as well as administering and processing payments to staff and suppliers.

**MAIN DUTIES & RESPONSIBILITIES**

The duties of the position include, but are not limited to:

- Provide high level, professional and confidential administrative support to the Director & Project Management Team, ensuring that the administration functions of the organisation are efficient and effective;
- Preparing internal and external correspondence and communications as requested;
- Administration and processing of expenses and credit card statements
- Organise office operations and procedures
- Providing financial administration support to the team including raising purchase orders, good receipting, and ensuring costs are controlled in line with budgets;
- Manage and facilitate the smooth running of the day to day office needs including incoming phone calls, visitors, couriers/deliveries, meeting rooms, catering, mail, archiving, stationery and other office supplies;
- Manage records and filing of reports, correspondence and related material for ease of access and retrieval;
- Ensure quality control of the document management system - provide assistance to all end users;
- Other duties as required

**Financial & Management Reporting**
- Entering and updating employee information in file systems;
- Maintaining the financial/ management of accounts
- Assisting in monitoring and reporting on cash flow.
- Ensuring that financial information is correctly captured in computerised form
- Daily cashflow reconciliations and reconciliations of information required for management reporting purposes.
- Coordinating the probationary review process for all new hires;
- Assist with updating and maintain documentation such as handbooks, policies and procedures;
- Other duties as required

**Payroll**
- Processing the weekly payroll and distribution to staff
- Ensuring that all timesheets, payroll changes and other related material is received prior to payrun.
- Reviewing the reconciliation of the following employee taxes (performed by the payroll officer.
- superannuation, paid weekly
- Maintaining employee records, including leave, sickness, overtime reports and salary adjustments.
- Assisting and training of payroll officers as required.
- Resolving/ answering queries relating to payroll across the organisation.

REQUIRED QUALIFICATIONS OR EXPERIENCE:

- 2+ years’ experience undertaking financial administrative duties including a strong analytical and problem-solving approach to tasks.
- Cert IV or Diploma in Business Administration or equivalent would be well regarded.
- SimPro
- Xero
- Sharepoint File Management

**KEY SKILLS / ATTRIBUTES**
- Organised with a proactive and positive approach;
- Strong written and verbal communication skills, to enable the Team Assistant to initiate and develop relationships with a broad range of people, including board members, employees, contractors and other external parties.
- Ability to plan, prioritise and organise workload effectively, while adhering to quality standards and company procedures and policies
- Recognise the importance of team work and work effectively as part of a team
- Willingness to treat everyone with respect and integrity
- Maintain an honest, balanced and consistent approach when interacting with others.
- Strong open communication and interpersonal skills
- Proficient forward planning, analytical and strategic thinking skills
- Aptitude in decision making and problem solving
- Ability to accept instructions when required
- Disciplined and willing to follow internal procedures and controls when required
- Ability to multi task and exercise sound judgement
- Well organised with attention to detail
- Professional presentation and manner at all times

**Job Types**: Full-time, Fixed term, Contract

**Salary**: $45,000.00 - $60,000.00 per year

Schedule:

- Monday to Friday
- Overtime

Ability to commute/relocate:

- North Lakes, QLD 4509: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Simpro: 1 year (preferred)
- Xero: 1 year (preferred)

Expected Start Date: 16/01/2023

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