Team Assistant

4 months ago

Sydney, Australia Westpac Full time

**How will I help?**

As a Team Assistant you will be responsible for the efficient coordination of the office function in the Group Performance Management (GPM) team and support the Leadership Team as and when required. Duties include expense management, travel administration, technology troubleshooting, event coordination, relief for Executive Assistant and general administration and office management. This role supports a vibrant culture of positive energy, fun and collaboration.

Key Accountabilities
- Diary management of Heads of and cover EA role when required
- Coordination of team and external guest meetings including managing invite lists, agenda
- and minutes, meeting room booking, set up of materials and catering if required
- Initiate and coordinate staff and other (graduate, external auditor, consultant) movements
- including documentation, technology set-up, security and related accesses, timely on[1]boarding for new starters, transfers, separations and desk moves
- Co-ordination and organisation of final Board, Executive Team and other Committee papers
- through to submission to Company Secretariat
- Assistance with GPM Culture Crew activities and team social events
- WEAPS / Ebuy data entry and coordination of invoices, payments, internal chargebacks and
- reimbursements
- Tracking of mandatory team training, leave balances, goals and performance review
- activities to timely completion
- Travel and accommodation bookings
- Update and maintain distribution and group lists, birthdays and anniversaries

**What’s in it for me?**

There are several ways that Westpac supports our Indigenous Community, including Sorry Business Leave options, ongoing learning and development opportunities, and social and emotional support programs.

We have a dedicated mentoring program and our Brothers and Sisters Employee Action Group to ensure that we have a common vision for a workplace that understands, respects and celebrates Indigenous Australian employees.

**What do I need?**
- Prior team coordination experience essential
- Intermediate: MS Office Skills (Word, PowerPoint, and Excel)
- Positive attitude and resourceful
- Excellent oral and written communication skills
- Strong planning and organisational skills and the ability to manage multiple tasks at any
- given time
- Ability to work collaboratively with staff and clients at all levels including on confidential /
- sensitive matters
- A working style that is team oriented and flexible and the ability to prioritise well during
- peak periods e.g. year-end results
- Strong attention to detail with the ability to follow procedures and produce high quality
- output
- Proficiency in expense management processes or systems

**What is it like to work there?**

As well as competitive remuneration and a great culture, joining the Westpac family means you will get some of the best banking, wealth and insurance benefits in the market.

Supporting reconciliation is an important part of our purpose of creating better futures together. As Australia’s oldest company, and one of its largest, we have a responsibility to do what we can within our sphere of influence to work towards a better future.

As part of our Reconciliation Action Plan, Westpac is committed to creating meaningful jobs and employment pathways for Aboriginal and Torres Strait Islander people through dedicated programs to recruit, retain and invest in development for employees. We are building workplaces that embrace and celebrate diversity of culture.

**How do I apply?**

Start here. Just click on the **APPLY **button.

**Do you need reasonable adjustments during the recruitment process?

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