Examinations Coordinator, Faculties Examinations

2 months ago

Sydney, Australia The Royal Australasian College of Physicians Full time

Posted: 17/10/2024

Closing Date: 06/11/2024

Job Type: Fixed Term Contract

Location: Sydney CBD

Job Category: Administration and Office Support

**About the RACP**
The Royal Australasian College of Physicians (‘RACP’) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

**Our Values**
Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

**Why Join Us?**

Our 3-2-1 Hybrid Working model:

- 3 days from anywhere in Australia or Aotearoa New Zealand per week,
- 2 days from an RACP office location per week,
- 1 of the two days per week in office spent with your team.

**About the Role**

The primary purpose of the Examinations Coordinator role is to work with the Executive Officer, Faculty Examinations, to coordinate the planning, logistics and results release processes for Faculty examinations, including providing administrative support for examination and committee processes and coordinating the involvement of other team members. This role also provides support to other teams within the business unit as required.
- Note: This role is fixed-term until November 2025._

**Key Accountabilities**
- Manage timelines, processes, communications and documentation to support the coordination and delivery of the Faculty examinations and assessments to ensure a high standard of service delivery.
- Provide secretariat support to relevant examination and assessment committees and panels, including preparation of agendas and briefs, organising and attending meetings, producing minutes, drafting reports and correspondence, and supporting the implementation of committee decisions, policies and procedures.
- Arrange calibration/training sessions and provide support to committees, panels, examiners, hospital administrative staff and other non-staff members involved in conducting Faculty assessments.
- Provide general administrative support to the Faculty Examinations team, and also to the Divisional Examinations team where required.
- Any other duties as may be reasonably expected and which are commensurate with the level of the role.

**Desired Skills and Experience**:
**Essential Attributes**
- Relevant qualifications or an equivalent combination of relevant training and/or experience in administration
- Previous experience in an administrative support role in a busy, customer-focused work environment
- Previous experience working with Committees in a Secretariat function
- Excellent interpersonal skills and an ability to build partnerships and work collaboratively with others to meet shared objectives
- Effective planning and organisational skills with the ability to manage competing deadlines and high workloads without compromising quality and standards
- A commitment to professional and ethical client service
- High degree of accuracy and attention to detail, including proofreading skills Proven initiative and problem-solving skills

**How You Apply**

To apply, please submit your Cover Letter and CV by **COB 6 November 2024.

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