Purchasing & Inventory Officer

6 months ago

Ballarat, Australia Central Highlands Water Full time

**Purchasing & Inventory Officer**

**Classification **Level, Central Highlands Water Enterprise Agreement

**Team, unit **Procurement & Facilities

**Division **Customer & Business Services

**Work location **Learmonth Road, Ballarat

**Employment type **Up to Full-time Hours, Permanent

**Position reports to **Team Leader Stores & Facilities

**Direct reports **Nil

**Our Values**

Our vision: _Our Water - Our Customers - Healthy Living _

Our mission: _Together, we provide quality water and wastewater services, safely, efficiently and sustainably to _
- communities in the Central Highlands Region _

Our values: _Integrity Teamwork Leadership Care**Organisational Environment**

At Central Highlands Water (CHW) ‘_Safety is Everyone’s Priority_. We are committed to the safety of our people,
customers and the community we serve and have a zero tolerance towards bullying, harassment or violence within
the workplace.

We have an inclusive workplace that embraces diversity and difference. We believe all jobs can be worked flexibly
disability, LGBTIQA+ and people from different cultural backgrounds.

We support and encourage employees’ continuous professional development. Employees are supported in keeping
informed of current industry best practice and are encouraged to take an active personal interest in staying up to
date with professional practices, standards and latest trends.

We believe that everyone has the capability to demonstrate leadership, regardless of their formal level of authority.
We expect all team members to focus their efforts on developing and displaying the leadership behaviours defined
in our Leadership Capability Framework. We have a commitment to enhancing our leadership maturity across the
whole business, through our internal Personal Leadership Program, Learn Lead Grow (LLG), and focussing on
Leading Self, Leading People and Leading the Organisation.

**Purpose**

The primary objectives of this position are:

- The management of inventory across CHW’s operational sites including on-site underground fuel

storage.
- Maintain CHW’s physical security system and accesses.
- To deliver effective and efficient procurement of goods and services in line with CHW’s program of work,

policies, and procedures.
- Work with internal customers and external suppliers to leverage best procurement outcomes for the

business.
The role will have the authority to undertake sourcing and supply arrangements within the delegations of the role.

**Key Duties/Responsibilities**

**Stores**
- Participate in the review and assessment of equipment and tools to ensure that the correct type and

quantity is on hand.
- Set and maintain efficient and effective stock levels in accordance with operational requirements and

Network Field Services planning determinations and other business requirements.
- Liaise with CHW departments for providing materials for capital and maintenance projects.
- Ensure inventory stocktakes are completed on time and ensure compliance to the relevant audits.
- Manage the logistics required in receiving storing and supplying materials, tools and equipment.
- Organise the disposal by action of scrap materials, pipe fittings, equipment and tools including waste

toner cartridges and batteries that are surplus to the needs of the business in line with the disposal of
assets procedure.
- Drive business efficiency and effectiveness and continuous improvement in the replacement of plant

and equipment and inventory and purchasing system.
**Purchasing**
- Purchasing goods and services within the requestion and purchase order system in line with CHW

procurement policy and process.
- In conjunction with the Resource, Plant and Equipment Officer identify requirements for equipment and

tools.
- Monitor and review requesting and financial systems, CHW policy requirements and training of CHW

staff in its use.
- Source and negotiate pricing arrangements with suppliers in accordance with government and CHW

procurement policies either through the preferred method of established contracts or by individual
negotiation or request for quote.
**Facilities**
- Oversee and co-ordinate tasks in the stores and yard areas.
- Maintain on-site underground fuel storage, including the processing of the monthly fuel tax credits for

CHW.
**Security**
- Maintain staff security access including creating and deleting staff ID cards.
- At the discretion of Management review CCTV footage of any incidents.
- Run scheduled and ad hoc reports as required.
- Liaise with Contractor for any maintenance issues.

**Safety**
- Responsible for organising and the planning of a safe and compliant store area, following work practices

as set out in the Corporation's Safety Management System.
- Ensure all MSDS data sheets relating to inventory are available.
- Foster a ‘safety first’ culture that supports CHW’s aspiration of ‘zero harm.

**General**
- Demonstrate high levels of customer service focused in enhancing

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