Executive Assistant
4 weeks ago
ACT, Canberra (Barton)
- Administration
- 16087BR
**About us**:
- At Lockheed Martin Australia, we believe that when people are empowered, inspired, and supported, they can achieve extraordinary things. We embrace flexibility, so our people can be their best inside and outside of work. We champion inclusion and continuous learning, ensuring all voices are heard and valued. And we thrive on collaboration, turning challenges into opportunities for growth and innovation. As a leader in national security, our innovative and diverse programs create a more secure future for Australia across space, air, land, sea, and cyber domains.
Every day is a chance to solve the world’s most complex challenges and make a profound impact.
Experience it here.
**Your responsibilities will include**:
- We are seeking a highly organised, proactive, and motivated Executive Assistant to provide high-level and confidential support to the Vice President of Operations. This key role requires a professional who thrives in a dynamic, fast-paced environment, possesses exceptional relationship-building skills, and is adept at managing multiple priorities.
**Key Responsibilities**
- Manage the Vice President’s complex and constantly changing calendar, ensuring the most effective use of time. Prioritise meetings and events according to business needs, urgency, and strategic importance.
- Take initiative to reorganise schedules when unexpected changes arise, including managing conflicting meetings and travel arrangements.
- Ensure that the Vice President is always prepared for meetings by providing relevant documentation, briefings, and background information in advance.
- Follow-up and track actions and minutes arising from meetings
- Develop and implement systems to ensure the Vice President’s time is optimized and that no critical tasks or deadlines are overlooked.
- Demonstrate a proactive approach to solving problems, identifying potential issues before they arise, and taking action to resolve them.
- Maintain a high degree of professionalism and confidentiality in all interactions, particularly in handling strategic operations or confidential business matters.
- Attend senior leadership meetings as required to provide real-time administrative support
- Coordinate all travel bookings and arrangements for VP of Operations and occasionally to other leadership including organising detailed itineraries in conjunction with multiple stakeholders.
**About you**:
**To be successful in this role you will need**:
- Ability to take comprehensive meeting minutes/action points
- Substantial experience in proactive ownership and action of tasks, coordinating with multiple stakeholders and providing regular updates
- Significant experience with calendar scheduling/meeting management/expenses management
- Confident, resilient, tenacious and flexible approach
- Ability to quickly learn new programmes and processes
- Understand the importance of representing the business as an ambassador for Lockheed Martin Australia
- Experience within defence/secure working environment
**Special Requirements**:
- Applicants must be eligible to obtain and maintain an Australian Defence Security Clearance and employment may be contingent on the provision of further personal information including citizenship to ensure compliance with international export control legislation and regulations.
**What we offer you**:
- When you join Lockheed Martin, you work on projects you won’t experience anywhere else.
We offer you a range of benefits built to suit you, no matter what stage of life you are in.
- Flexible work & Hybrid work options
- Access to our online discounts program offering immediate discounts or cashback
- A variety of leave options including Purchase Leave to support you and your family
- Additional benefits such as Novated Leasing and Fitness Programs
- Learning & Development platforms to encourage ongoing self-development
**Equal Opportunity Statement**
- Lockheed Martin supports Equal Employment Opportunity and Diversity in the workplace by creating a place of employment that is, harassment free, diverse, fair, ethical, inclusive, and values the contribution of all its employees. Diversity and inclusion are the foundation of our culture and reflect our values of doing what’s right, respecting others and performing with excellence. By leveraging our employees’ unique talents and experiences, we will deliver innovative, affordable solutions and unparalleled customer value.
**Vacancy Country**
- Australia
**Vacancy Type**
- Permanent
**Employee Type**
- Full Time
**Job Expires**
- 28/12/2024
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