Executive Assistant

4 weeks ago

Canberra, Australia Lockheed Martin Australia Full time

ACT, Canberra (Barton)
- Administration
- 16087BR

**About us**:

- At Lockheed Martin Australia, we believe that when people are empowered, inspired, and supported, they can achieve extraordinary things. We embrace flexibility, so our people can be their best inside and outside of work. We champion inclusion and continuous learning, ensuring all voices are heard and valued. And we thrive on collaboration, turning challenges into opportunities for growth and innovation. As a leader in national security, our innovative and diverse programs create a more secure future for Australia across space, air, land, sea, and cyber domains.
Every day is a chance to solve the world’s most complex challenges and make a profound impact.

Experience it here.

**Your responsibilities will include**:

- We are seeking a highly organised, proactive, and motivated Executive Assistant to provide high-level and confidential support to the Vice President of Operations. This key role requires a professional who thrives in a dynamic, fast-paced environment, possesses exceptional relationship-building skills, and is adept at managing multiple priorities.

**Key Responsibilities**
- Manage the Vice President’s complex and constantly changing calendar, ensuring the most effective use of time. Prioritise meetings and events according to business needs, urgency, and strategic importance.
- Take initiative to reorganise schedules when unexpected changes arise, including managing conflicting meetings and travel arrangements.
- Ensure that the Vice President is always prepared for meetings by providing relevant documentation, briefings, and background information in advance.
- Follow-up and track actions and minutes arising from meetings
- Develop and implement systems to ensure the Vice President’s time is optimized and that no critical tasks or deadlines are overlooked.
- Demonstrate a proactive approach to solving problems, identifying potential issues before they arise, and taking action to resolve them.
- Maintain a high degree of professionalism and confidentiality in all interactions, particularly in handling strategic operations or confidential business matters.
- Attend senior leadership meetings as required to provide real-time administrative support
- Coordinate all travel bookings and arrangements for VP of Operations and occasionally to other leadership including organising detailed itineraries in conjunction with multiple stakeholders.

**About you**:
**To be successful in this role you will need**:

- Ability to take comprehensive meeting minutes/action points
- Substantial experience in proactive ownership and action of tasks, coordinating with multiple stakeholders and providing regular updates
- Significant experience with calendar scheduling/meeting management/expenses management
- Confident, resilient, tenacious and flexible approach
- Ability to quickly learn new programmes and processes
- Understand the importance of representing the business as an ambassador for Lockheed Martin Australia
- Experience within defence/secure working environment

**Special Requirements**:

- Applicants must be eligible to obtain and maintain an Australian Defence Security Clearance and employment may be contingent on the provision of further personal information including citizenship to ensure compliance with international export control legislation and regulations.

**What we offer you**:

- When you join Lockheed Martin, you work on projects you won’t experience anywhere else.
We offer you a range of benefits built to suit you, no matter what stage of life you are in.
- Flexible work & Hybrid work options
- Access to our online discounts program offering immediate discounts or cashback
- A variety of leave options including Purchase Leave to support you and your family
- Additional benefits such as Novated Leasing and Fitness Programs
- Learning & Development platforms to encourage ongoing self-development

**Equal Opportunity Statement**
- Lockheed Martin supports Equal Employment Opportunity and Diversity in the workplace by creating a place of employment that is, harassment free, diverse, fair, ethical, inclusive, and values the contribution of all its employees. Diversity and inclusion are the foundation of our culture and reflect our values of doing what’s right, respecting others and performing with excellence. By leveraging our employees’ unique talents and experiences, we will deliver innovative, affordable solutions and unparalleled customer value.

**Vacancy Country**
- Australia

**Vacancy Type**
- Permanent

**Employee Type**
- Full Time

**Job Expires**
- 28/12/2024

  • Executive Assistant

    4 weeks ago

    Canberra, Australia ACT Government Full time

    This position provides high level executive support to a member of the ACTGS Executive Team. To be successful in the role, the Executive Assistant is required to exercise a considerable degree of independence and sound judgement. The Executive Assistant is also required to deal with sensitive issues and have the capacity to continuously prioritise...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia HAYS Full time

    Seeking an experienced, meticulous, and organised Executive Assistant. **Your new company** This Australian Peak Body is Australia's leading membership association for project professionals. This client is particularly seeking for an experienced Executive Assistant to join their team on a temporary basis with an immediate start. **Your new role** In the...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Onpoint 365 Full time

    6-month initial contract with a view to extend - Located in Canberra - Competitive rates at an APS5 level **Executive Assistant** - **6-month initial contract with a view to extend**: - **Located in Canberra**: - **Competitive rates at an APS5 level**: - **Negative Vetting level 1 or ability to obtain** Our Federal Government client is seeking...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Chandler Macleod Full time

    As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our Federal Government client is seeking to...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Ampersand Full time

    **6 Month Contract + possibility of extension** **Pay: $58.63 / hour + super** **Location: Reid ACT & WFH (Combination of onsite & WFH requirements)** **Primary purpose of the role**: A ACT government organisation is looking for a high-performing Executive Assistant to join the team. The successful applicant will need to demonstrate high level of office...

  • Executive Assistant

    7 days ago

    Canberra, Australia Australian National University Full time

    **Classification**:ANU Officer 6/7 (Administration) **Salary package**:$93,646 - $107,795 per annum plus 17% superannuation **Terms**:Full time, Continuing **Position Overview** We are seeking a high-performing Executive Assistant to the Deputy Vice Chancellor of Research and Innovation (DVCRI) who will play a pivotal role in supporting the smooth...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Lotus People Full time

    **Join a highly regarded and specialist peak professional association**: - **Canberra location - With flexibility on hours and work from home days**: - **Open to 0.6 FTE, 0.8 FTE or full-time** **THE COMPANY** Lotus People are thrilled to be working with a peak professional association that are specialists in their field and are globally regarded for...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Easy Authoring Full time

    **6 Month contract with potential extension**.**: - **Attractive Hourly rate of $58.63/Hour + Super**: - **Immediate start | Canberra** Easy Authoring is seeking a high-performing Executive Assistant to join a high-profile government project! **Purpose of the role**: The primary focus of the position is to support the functions of the Office of the CEO...

  • Executive Assistant

    2 days ago

    Canberra, ACT, Australia Stevie Full time

    Job TitleExecutive AssistantWe're seeking an experienced Executive Assistant to provide high-level administrative support to our senior leadership team.Manage complex calendars, coordinate meetings, and provide exceptional customer service.Develop and maintain procedures to ensure efficient operation of the executive office.Liaise with government officials,...

  • Executive Assistant

    3 weeks ago

    Canberra, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

    APS 4 - $74,882 - $81,521 per annum plus superannuation - Emission Reduction Division - Canberra, ACT **Who we are** The Emissions Reduction Division develops and implements Australia’s domestic policies and programs to get (and keep) Australia on track to at least 43 per cent reductions in emissions (vs 2005 levels) by 2030, and net zero by 2050. Our...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Hudson Australia Full time

    Join a respected national peak body dedicated to improving social and emotional wellbeing, mental health, and suicide prevention outcomes for Aboriginal and Torres Strait Islander peoples. This community-controlled organisation collaborates with Indigenous leaders, communities, and stakeholders to deliver culturally informed initiatives. With a commitment to...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia ACT Government Full time

    ACT Corrective Services (ACTCS) is seeking a motivated and conscientious person to fill the vacancy of Executive Assistant (ASO5) within the Office of the Commissioner. As the Executive Assistant to the Commissioner, ACTCS, you will provide high level organisational and practical support to assist the Commissioner to exercise their functions. This will...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Onpoint 365 Full time

    Competitive rates at an APS 5 level - Initial 6-month contract with a view to extend - Working from home options available **Executive Assistant** - **Competitive rates at an APS 5 level**: - **Initial 6-month contract with a view to extend**: - **Working from home options available** Our Federal Government client is seeking an **Executive Assistant**...

  • Aso5 Executive Assistant

    4 weeks ago

    Canberra, Australia Capital Recruit Full time

    Permanent opportunity within the ACT Government - $84,000 - $89,000 plus superannuation - Flexible/hybrid working available **The organisation** Our client, The Technology Solutions Group within the ACT Government is looking for high performing ASO5 Executive Assistant. You will provide efficient, effective and confidential executive support to the...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia ACT Government Full time

    Are you an enthusiastic and dedicated Executive Assistant? An exciting opportunity exists for you to work in the Deputy Director General's Office within the Office of Industrial Relations and Workforce Strategy, CMTEDD. This role will suit a highly energetic and experienced Executive Assistant who thrives in a fast paced and often high-pressure environment....

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Australian Government Full time

    Location: Multiple Locations, ACT Application Closing Date**:Wednesday 26 February by 11:30pm AEDT.** **Classification** APS Level 4 ($77,558 - $82,945) APS Level 5 ($85,633 - $91,549) **Employment Type** Ongoing & Non-ongoing (for a period up to 12 months) Where a non-ongoing specified term is offered, this would be for an initial period of up to 12...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia ACT Government Full time

    ACT Property Group are seeking a dynamic, organised person for the role of Executive Assistant to support the Executive Branch Manager’s office and the Branch. The Executive Assistant manages the smooth operation of the Executive Unit including the Executive’s schedule, maintaining efficient and effective office systems and demonstrating high quality...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

    APS 4 - $74,882 - $81,521 per annum plus superannuation - International Environment, Reef and Oceans Division - Canberra, ACT **Who we are** The International Environment, Reef and Oceans Division leads and influences Australia’s engagement on a range of environment-related international agreements and treaties including those relating to oceans, wildlife...

  • Executive Assistant

    3 weeks ago

    Canberra, Australia The Australia Institute Full time

    About the role - Work with one of the country's most influential public policy think-tanks - Deliver high level administration support to the Executive Director - Full time permanent role based in Canberra The Organisation The Australia Institute is an independent public policy think tank that conducts high impact research and advocates for progressive...

  • Executive Assistant

    4 weeks ago

    Canberra, Australia Department of Employment and Workplace Relations Full time

    APS Level 4 - Canberra, ACT; Melbourne, VIC - $79,036 to $84,525 **About the Department of Employment and Workplace Relations** We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper. **The Role** The Employment...