Procurement Advisor

4 weeks ago

Brisbane, Australia Queensland Corrective Services Full time

**In this role you will**:

- Assist the Manager, Procurement Service and Delivery to provide high level advice to the Agency concerning procurement
- Provide advice to clients in a relevant, timely and accurate manner on matter relating to the procurement function.
- Liaise with Senior Procurement Officers as required with regards to procurement functions.
- Facilitate procurement planning with stakeholders.
- Provide administration and contractor / consultancy engagement support to senior staff within the Agency.
- Facilitate procurement of identified key goods and services as directed.
- Prepare briefing notes and relevant documentation as required.
- Prepare procurement planning, specification, sourcing, and evaluation documentation for routine and leveraged projects
- Advising staff and clients on state procurement policy and department policies and practices and internal processes including templates used to deliver procurement services to clients.
- Research and prepare submissions, reports, briefing materials and correspondence.
- Undertake research and market analysis,
- Conduct meeting with clients to develop specifications and documents including market research and risk analysis.
- Undertake market sounding, offer / industry briefings.
- Prepare evaluation plans, reports and letter of correspondence / acceptance.
- Coordinate and participate in evaluation meetings with stakeholders.
- Maintain an effective and efficient record management system
- Assist the Manager, in the day-to-day administration activities of the unit.
- Maintain a register of specifications.
- Maintain the hard copy record management systems including its electronic records database.
- Review and evaluate the units' administrative systems and recommend improvements to increase their efficiency and effectiveness.
- Perform other administrative duties required in the effective management of the unit.
- Engage with key internal and external stakeholders to enhance relationships
- Enhance and promote working relationships with key stakeholders.
- Meet supplier representatives and provide relevant information to stakeholders.
- Conduct site visitations to external suppliers and correctional facilities.
- Attend to public enquiries referred to the Directorate and where possible deal with and resolve these enquiries.
- Ensure the timely provision of advice to relevant staff and other key staff and stakeholders.
- Maintain strong internal and external networks.
- Conduct vendor negotiations.
- Build and maintain an open relationship and communication protocol with other sectors of the AgencyThis work is licensed under a Creative Commons Attribution 3.0 Australia License.

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