Program or Project Administrator

5 months ago

Hornsby, Australia Vintech Systems Pty Ltd (Vintech) Full time

Vintech Systems Pty Ltd (Vintech) is an established and leading provider to the Hospitality Industry specializing in the supply, installation, and service of accommodation specific products, including electronic locks, and locking systems, energy saving devices, in-room digital safes and energy efficient mini bars. Vintech has strong affiliations throughout the industry and is a preferred supplier to a number of Hotel groups, Resorts, Backpackers, Serviced Apartments and University Student Accommodation campus. Vintech Systems has been involved in the security industry for over 25 years and has the capability of providing turnkey projects incorporating complete conceptual design, installations, project management, commissioning, and training.

**Eligibility Requirement**:

- AQF associate degree, Advanced Diploma or Diploma or three years’ experience in same role.
- 2-3 tears of Experience in similar role.
- Must have valid visa or full-time working rights in Australia.

**Main Tasks**:

- Responsible to administer projects from the initiation to the closure within the given timeframe, budget, and scope so as to effectively assist the Project Manager in maintaining budgets and reducing potential risks.
- Responsible for collaborating with the team of project manager, IT engineer, specialists, and the Operations manager to coordinate and finalize the execution of the projects.
- Preparing and organizing project documents such as allocations, outgoings, and delivery notes through the project lifecycle to assist the Project Manager to complete projects successfully and minimize risks related to miscommunication.
- Cross-referencing quotes and proposals during the review process and annotating the hardcopy of the quote to indicate unselected options.
- Coordinating the scheduling and preparation of handover meetings with the sales department to ensure correct commencement of project execution.
- Collecting required documents such as architectural drawings and hardware schedules throughout the project's execution. Providing guidance to customers in the event of discrepancies between floor plans and door schedules, effectively addressing variations as needed.
- Addressing customer inquiries pertaining to their project's progress, estimated time of departure (ETD) and estimated time of arrival (ETA) for orders, potential installation challenges, and necessary documentation.
- Liaising with customers and subcontractors during the project execution process to obtain required documents and organizing the final step of the project completion.
- Generating invoices to manage and regulate the contract amount for each project, ensuring full payment upon practical completion.
- Compiling weekly project reports that encompass both ongoing project updates and completed project outcomes.

**Job Types**: Permanent, Full-time

**Salary**: $72,000.00 - $76,000.00 per year

Work Location: In person

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