Administration Assistant

2 months ago

Hornsby, Australia Barker College Full time

**Administration Assistant - English
**OVERALL PURPOSE OF THE POSITION
- To provide professional administrative support to the English Department.
- To be a liaison between the English Department and other Departments and staff within the School.
- To facilitate the smooth running of English Department programs of events both individual

Departmental events and joint ventures.

**PRIMARY DUTIES & RESPONSIBILITIES
**- Provide administrative and secretarial support as required to the English Head of Department and

Assistant Coordinators. This may include: the administration of teaching programs and resources,
supporting assessment task distribution and collation, maintaining records, supporting the
maintenance of mark books and reporting.
- Provide administrative and secretarial support as required for English co-curricular programmes (e.g.

Noteworthy, English Access, Creative Writing Club)
- Preparation of Minutes and other resources for dissemination as required for English Department

Meetings.
- Coordinate the bookings of meeting rooms and other English classrooms in the Kefford Building

(Levels 3,4 and 5)
- Attending to staff professional development administration.
- Asist students with general enquiries (e.g. meeting their teacher outside of class, students submitting
- work to their teacher)
- Attending to the resourcing of the English Department, such as:

- Ensure all textbooks prescribed are ordered in collaboration with the relevant Assistant Co
- ordinator and ready for use in Term 1 each year or at point of need.
- Maintain teacher resource library on Level 5
- Manage provision of supplies including stationery, kitchen, catering, print room requests

and Common Room deliveries.
- Ensure printers on Level 4 and 5 are running efficiently for staff. Liaise with IT Central and

Konica Minolta to resolve difficulties. Ensure paper, toners and staples are in stock.
Ensure toner waste cartridges are disposed of correctly.
- Liaise with maintenance when maintenance or cleaning work is required.
- Ensure large (blue lid) recycling bin is replaced as and when required. Act as go-to person

for Middle School students attending to recycling duties.

**SPECIFIC AREAS OF RESPONSIBILITY**

**Accounts / Budget**
- Order requisitions and reconcile accounts.
- Allocate expenses against relevant budgets.
- Coordinate rechargeable items for student billing, for expenses incurred outside budget allocation.
- Coordinate payments of invoices through Engage Finance and the Finance Services Department.

**English**

***
- Assisting with the Capital Expenditure budget in terms of sourcing quotes from providers and attending

to organisational matters in relation to projects.
**Functions/ Events**
- Assist in the coordination and arrangements for a range of Departmental events including:

- Excursions and Incursions.
- Other events as required by the English Department.

**Other**

There will be other duties that the Headmaster and/or the Head of Department may from time to time require.

**CHALLENGES
- Prioritising the workload for the position given the diversity of responsibilities and expectations and

competing demands of staff, students and parents.
- Managing a significant database of students to provide timely, up to date information whilst maintaining

a high degree of privacy and confidentiality.
- Providing high quality and effective administrative support for all areas as required.

**OPPORTUNITIES
- The position has the opportunity for a person with initiative to review and continuously improve

systems.
- The position will be integral to maintaining up-to-date information and advice via the School’s

Information System (SIS).
- The position will be an integral player in the English Department with opportunities to further develop

skills and experience.
- Day to day responsibility for the administrative tasks of the English Department and prioritise workload

in regard to criticality and importance.
- Responsible for the maintenance of an effective filing system and other related administration matters.
- Management of correspondence on behalf of the Head of Department.
- Coordination of relevant events in the school’s calendar.

**SKILLS AND KNOWLEDGE ESSENTIAL TO THE JOB
- Experience in providing administrative support at a senior level.
- Advanced administration skills in an educational context.
- Excellent interpersonal, oral and written communication skills, particularly with students and parents.
- Expertise in the use of information technology, across the Microsoft Suite and Barker Blended Learning
- Superior typing skills.
- Competence in the use of organisational database systems, including the capacity to develop strong

skills in the use of the School’s SIS system, including reporting. Some computer-based account coding
and report generating knowledge is desirable.
- Excellent organisational skills including electronic and paper-based file management.

**English**

***
- Ability to coordi

  • Administration Assistant

    6 months ago

    Hornsby, Australia Coadys Personnel Full time

    Our client is a well-respected and long established Australian owned company who are looking for an Administration Assistant to support their team. With lovely upper North Shore offices and a large professional and friendly team, this is an excellent opportunity to secure an elusive local role. In this varied role you will be providing day to day office...

  • Administrative Assistant

    6 months ago

    Hornsby, Australia Genelec Power Solutions Full time

    GENELEC POWER SOLUTIONS PTY LTD operates on a commercial basis providing services to various market sectors and is a progressive organisation committed to offering challenging and rewarding employment opportunities to our people. We will encourage a working environment that promotes excellence, personal responsibility, decisiveness, urgency and mutual...

  • Administration Assistant

    6 months ago

    Hornsby, Australia Barker College Full time

    **Administration Assistant - English **OVERALL PURPOSE OF THE POSITION - To provide professional administrative support to the English Department. - To be a liaison between the English Department and other Departments and staff within the School. - To facilitate the smooth running of English Department programs of events both individual Departmental events...

  • Administration Assistant

    7 months ago

    Hornsby, Australia Barker College Full time

    **Administration Assistant - Psychology **OVERALL PURPOSE OF THE POSITION** - To facilitate the smooth running of the Careers & Counselling Centre;- To liaise between the School Psychology Team, Careers & External Programs Department and other - Departments and staff within the School;- To liaise with external providers to students seeking assistance through...

  • Administration Officer

    6 months ago

    Hornsby, Australia Architectural Roofing and Wall Cladding Full time

    rchitectural Roofing & Wall Cladding has been operating for the past 30 years. A specialist in high-end design, manufacture and installation of copper, zinc and aluminium products, and offices in NSW& VIC, we are now in the market for an Administration Officer to join our team. **The Role** As the Administration Officer, the key responsibilities would be...

  • Receptionist/administration

    3 months ago

    Hornsby, Australia GreenClean Full time

    We are a fast growing green cleaning company servicing residential and commercial clients. We have a fantastic opportunity available for a Receptionist/Admin Assistant to join our company. Previous experience in managing day to day operations of a service based business a big advantage must have previous experience in similar role POSITION PURPOSE: -...

  • Administration Officer

    6 months ago

    Hornsby, Australia Gills College Australia Full time

    Position Title: Administration Officer (Full-Time) Location: Perth **PURPOSE STATEMENT** The Administration Officer at Gills College Australia plays a vital role in maintaining the operational efficiency of the institution. This position involves managing administrative tasks such as record keeping, scheduling, and correspondence. The officer supports...

  • Warehouse Administrator

    3 months ago

    Hornsby, Australia Dena Group PTY LTD Full time

    **Warehouse Administrator** Dena Group PTY LTD Hornsby, Sydney NSW Building Material supplier ( Rendering & General building material ) Full time Warehouse Administrator at Dena Group - Construction Retail Wearhouse - Hours: 6.30am - 4.30pm, Mon - Friday & Saturday 6.30am - 12pm - Immediate start available **OUR COMPANY** Dena Group is a successful...

  • Administration Officer

    4 weeks ago

    Hornsby, Australia Belonging Early Learning Hornsby Full time

    Are you an organised and proactive professional with a passion for supporting early childhood education? Belonging Early Learning Hornsby is seeking a dedicated **Administration Officer** to join our team and contribute to the smooth operation of our childcare center. **About Us** At Belonging Early Learning, we provide a nurturing environment where...

  • Alumni Engagement Administrator

    4 weeks ago

    Hornsby, Australia Barker College Full time

    **Alumni Engagement Coordinator **OVERALL PURPOSE OF THE POSITION** - To provide efficient and effective administrative support to the Alumni & Community Relations office. - To demonstrate a mature judgement and use of initiative in a range of office administration and public - relations situations. - To be a part of a professional, dynamic and focused team...

  • Admin & Logistics Assistant

    7 months ago

    Hornsby, Australia Professional Audio & Television Full time

    Professional Audio & Television has a vacancy for an Admin and Logistics Assistant based in Hornsby, in the north of Sydney. We are an authorised reseller and solutions provider in the Broadcast, IT and Pro Audio Industries. **The role**: To assist in all aspects of the daily operations of the PAT office and warehouse. This is an integral role in the PAT...

  • Children's Activities Center Administrator

    6 months ago

    Hornsby, Australia MY GYM HORNSBY Full time

    **Responsibilities**: - Greet and assist customers courteously and professionally. - Maintaining company calendars and scheduling team shifting. - Proficient in using Facebook and Instagram social media platforms, and updates daily. - Maintain cleanliness and orderliness of the front desk area. **Qualifications**: - Excellent communication and...

  • Accounts and Operations Administrator

    1 month ago

    Hornsby, Australia Norwest Recruitment Full time

    Job Description Accounts and Operations Administrator – Join a French Skincare Company! Location: HornsbyHours: 7-day fortnight - Flexible Week 1: Tuesday, Thursday, Friday Week 2: Monday, Tuesday, Thursday, Friday9:00 AM – 5:00 PM Are you passionate about skincare and seeking a flexible, fulfilling role in a family-owned business? The client, a...

  • Dental Assistant/receptionist

    6 months ago

    Hornsby, Australia Hornsby Dental Care Full time

    Seeking a dynamic dental assistant/ receptionist to join our busy dental practice in Hornsby. Days are flexible (Some Saturdays as required). **Experience**: - dental assisting: 1 year (preferred) but not required **Duties**: - Providing chair-side assistance (e.g. handing equipment to dentists, spraying and suction) - Assisting with administrative...

  • Customer Service and Administration and Assistant

    6 months ago

    Hornsby, Australia Icon Gymsports Full time

    **About us** Icon Gymsports is a permanent gymnastics facility in Hornsby that was established 10 years ago, We have approximately 40 coaches and staff that run our gymnastics, parkour and cheerleading classes. We strive to provide a fun and welcoming environment that nurtures each individual’s physical, social and emotional growth. Everything we do...

  • Customer Service and Administration and Assistant

    6 months ago

    Hornsby, Australia Icon Gymsports Full time

    **About us** Icon Gymsports is a permanent gymnastics facility in Hornsby that was established 10 years ago, We have approximately 40 coaches and staff that run our gymnastics, parkour and cheerleading classes. We strive to provide a fun and welcoming environment that nurtures each individual’s physical, social and emotional growth. Everything we do...

  • Dental Assistant

    1 month ago

    Hornsby, Australia Hornsby Dental Full time

    **Hornsby Dental **is is looking for a fabulous new addition to join our growing team. We are a fast-paced, professional and modern dental practice located near Hornsby train station and Westfield. We currently have one position available: **Dental Assistant: 5 days available (Mondays - Fridays). **Responsibilities are as follows but not limited to: -...

  • Sales & Marketing Assistant - Hornsby

    6 months ago

    Hornsby, Australia Clark Equipment Full time

    Clark Equipment is expanding its marketing team, with a vacancy for a Sales and Marketing Assistant. Reporting to the GM - Construction, this role will be assisting in marketing roles and also taking part in some direct sales. **Responsibilities will include**: - Creation of Marketing and Promotions content, including EDM’s, social media advertisements...

  • Sales & Marketing Assistant - Hornsby

    6 months ago

    Hornsby, Australia Clark Equipment Full time

    Sales & Marketing Assistant - Hornsby - Posted:12/06/ Location:NSW Clark Equipment is expanding its marketing team, with a vacancy for a Sales and Marketing Assistant. Reporting to the GM – Construction, this role will be assisting in marketing roles and also taking part in some direct sales. Responsibilities will include: - Creation of...

  • Marketing Professional

    4 weeks ago

    Hornsby, New South Wales, Australia Clark Equipment Full time

    Clark Equipment is a leading provider of innovative solutions for the construction industry, and we are now seeking a highly motivated Marketing Professional to join our team in Hornsby.We offer a competitive salary of $60,000 per annum, commensurate with experience.Job Description:The successful candidate will assist in various marketing administration...