Administrative Assistant, Clerk Grade 1/2

3 months ago

Illawarra, Australia NSW State Emergency Service Full time

**Administrative Assistant, Clerk Grade 1/2, Wollongong**
- An exciting opportunity exists for an Administrative Assistant to join in the NSW SES Fleet Services Team
- Work in a volunteer-based agency supporting communities of NSW
- Full-time temporary position until 30 June 2025
- Location: NSW SES State Headquarters, Wollongong. We offer hybrid working arrangements, requiring attendance in the office a few days per week.

**About the opportunity**
The Administrative Assistant provides timely and accurate administrative support across a range of tasks within the Fleet Services Team. This role requires excellent customer service skills, assisting our volunteers, internal and external stakeholders, and members of the public.

**Key Responsibilities**:
Provide administrative support for the fleet team, including:

- Responding to and resolving general administrative enquiries/issues.
- Meeting coordination and meeting minutes.
- Coordinating and maintaining the State Headquarters pool fleet, including:

- Organising proactive servicing, repairs, and maintenance.
- Coordinating vehicle cleaning.
- Conducting regular stocktakes of vehicle equipment, inspecting and replacing items as needed.
- Collecting and archiving vehicle running sheets.
- Managing vehicle booking requests.
- Investigating and resolving infringements and toll notices.
- Assisting with asset disposal and stocktaking.

**About the NSW SES**
Our Mission: NSW SES saving lives and creating safer communities.
Our Vision: A trusted volunteer-based emergency service, working together to deliver excellence in community preparedness and emergency response.

The NSW SES serves the community as the lead agency for Floods, Storms and Tsunamis. We are recognised as the most versatile and widely used emergency service organisation in NSW. Our volunteers are highly skilled, experienced, and well
- trained in the wide variety of roles they perform.

With over 10,000 volunteers we are committed to protecting and supporting the diverse communities of NSW. Learn more here

**About you**
To be successful in this role you will need to:

- Be a highly motivated individual with excellent organisational skills.
- Effectively manage a workload with multiple competing tasks.
- Be proactive, accountable, and thrive in a complex, fast-paced environment.
- Demonstrate strong communication skills, both written and verbal, with all stakeholders.
- Build and maintain strong working relationships.
- Possess sound computer skills, particularly with MS Office programs (SAP experience is advantageous).
- Remain calm and focused in challenging situations.
- Hold a current driver’s licence required.

**What we can offer you**
- Attractive leave entitlements: parental, recreation and flex leave and other leave
- Competitive salary package of up to $86,341.15 pa (salary range $70,694 - $76,857) + leave loading + super
- Flexible work options working within operational requirements
- Mental Health & Wellbeing programs
- Access to our Corporate Partner Fitness Passport for a reduced rate when joining a participating gym
- Operational and leadership training via LinkedIn Learning and other resources
- Comprehensive immunisation programs including the flu vaccine
- Opportunities to build relationships across emergency service agencies, committees and other Government and community organisations.

**How to apply**
- A cover letter (maximum of one page) briefly responding to the essential requirements and your interest in the role;
Responses to each of the targeted questions (maximum of one page per answer); and
- An up-to-date resume of no more than four pages detailing your skills and experience relevant to the role

**Targeted Questions**
- Describe a time when you had to manage multiple competing tasks. How did you prioritise your workload, and what was the result?
- This role involves a high level of attention to detail. Provide an example of a time when you had to ensure the accuracy of your work. How did you maintain accuracy under pressure?

**Want to know more?**

The role description is available here

**Talent Pool**
A recruitment pool may be created for ongoing and temporary roles of the same role or role type that may become available for filling over the next 18 months. Further information here

**Applications close: midnight Monday, 14 October 2024

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