Procurement Adviser, Shared Services Branch

3 weeks ago

Canberra, Australia Australian Government Full time

Location: Barton, ACT

Application Closing Date: 27-May-2024 **by 11:30pm AEST**

**Classification**

APS Level 6 ($94,715 - $106,438)

**Employment Type**

Ongoing and Non-ongoing (for a period up to 18 months)

Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up to a maximum period of two years.

A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement.

**Flexible Work**

At PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of ‘how can we make this work?’ and consider individual circumstances and operational requirements in making genuine attempts to establish mutually beneficial arrangements. Please reach out to the contact officer if you would like to explore what flexibility might look like for you, such as part time work, variable start and finish times or working from home.

**Who we are**

The Central Procurement and Contracts Team is part of Shared Services Branch within PM&C. The PM&C Procurement and Contracts Section has commenced an exciting reform initiative to implement a Centre of Procurement Excellence within PM&C. This initiative will implement an innovative, risk-based procurement service model to be applied across PM&C.

**What you'll do**

The APS6 Procurement and Reporting Adviser in the Procurement and Contracts Section is responsible for delivering a high-quality procurement service to ensure PM&C achieves open, transparent, and accountable procurement and value for money outcomes.

They are also responsible for the delivery and coordination of legislative and internal procurement reporting on behalf of PM&C and its portfolio entities. They work closely with internal and external stakeholders using proactive engagement strategies, a range of professional skills to undertake research and analysis, ensure compliance with legislative and Government practices and guidelines to deliver outcomes and provide best practice guidance and training to staff.

The APS 6 Procurement and Reporting Adviser will be able to:

- Provide timely and accurate specialist advice across the procurement life cycle for procurement activities, including supporting procurement planning, reviewing and assisting with procurement documentation including but not limited to Request for Tenders (RFTs) and Request for Quotes (RFQs).
- Maintain oversight including liaising with internal and external stakeholders to co-ordinate the delivery of legislative and internal procurement reporting requirements including but not limited to Senate Order, Indigenous procurement reporting, and AusTender reporting.
- Prepare a range of written materials including various reports, briefs, Questions on Notice and outgoing correspondence to external portfolio agencies that may be complex in nature.
- Promote compliance with procurement policies, connected policies and legislation i.e. Commonwealth Procurement Rules (CPRs), Indigenous Procurement Policy (IPP), Public Governance, Performance and Accountability (PGPA) Act.
- Effective resource and time management skills including the ability to prioritise own and the team’s competing workloads, meet tight deadlines with a high level of accuracy and attention to detail.
- Identify problems or issues and resolve or establish treatments to mitigate.
- Liaise and collaborate regularly with key stakeholders in relation to ongoing and upcoming procurements, managing expectations, building relationships to uphold business partnering services.
- Contribute to and drive change to achieve innovation and business improvement strategies.
- Communicate and make decisions that are based on sound professional judgement, evaluating risks which are defensible.
- Manage workload to ensure focus time, attendance at courses and room for self-development.
- Represent the section and the agency at meetings and forums and keep up to date with industry.
- Supervise, mentor and develop staff, including prioritising and managing team workloads.
- Promote a client focused culture within the team.
- Perform ad-hoc duties as required.

**What you'll bring**

The skills and experience you will bring to the role include:

- Sound Commonwealth Procurement experience, including but not limited to the Commonwealth Procurement Rules and Procurement Connected Policies or transferrable skills and the ability to quickly acquire.
- Experience providing procurement advice, for example help desk services.
- Excellent communication, interpersonal and client service skills.
- Effective resource and time management skills including the ability to prioritise competing workloads, meet tight deadlines with a high level of accuracy and attention to detail.
- Experience with Microsoft Word, Excel, and PowerPoint.
- Sound judgement and de

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