Data Coordinator

2 weeks ago

Melbourne, Australia ISS Full time

**Job no**: 528184

**Work type**: Full time

**Location**: Melbourne

**Categories**: Administration & Office Support, Facility Management/Engineering

**_ISS IS A PLACE TO BE YOU_**

**_ We have ambitious goals for how we work, how we impact our surroundings and how we treat our people. It’s you that makes the difference to making amazing places, and we believe everyone can influence change for the better._**
- ISS IS A PLACE TO BE WHO YOU ARE_

Every ISS employee, or “placemaker,” is part of both a diverse team and global community of colleagues where different skills, personalities, and life choices are acknowledged and celebrated as part of a positive, inclusive environment. ISS teams come together to care for clients and colleagues, championing talents and uniting with trust in a place open to the true self.
- ISS IS A PLACE TO BECOME WHAT YOU WANT_

ISS is a global workplace experience and facility management company, provides placemaking solutions that contribute to better business performance and makes life easier, more productive and enjoyable - delivered to high standards by people who care.
- ISS IS A PLACE TO BECOME PART OF SOMETHING BIGGER_

With over 485,000 employees throughout 46 countries ISS is a company of belonging.

**_ ”Connecting People and Places to Make the World Work Better”._**

Our team is growing and we are currently seeking people to join us in the position of **Data Coordinator **at our Latrobe Street office in Melbourne, Victoria, employed on a **Full Time **basis.

Reporting to the FMS & Data Manager (Pacific), with support from our Group Technical Services and Technology teams, the Data Coordinator is responsible for driving performance and value realisation across all Asset Management functions at a country level by proactively;
- Provide support preparing and processing asset management information from various sources into FMS (Facility Management System) for the purpose of supporting operational asset planning activities in accordance with procedures.
- Provide support in the development and maintaining of accurate maintenance plans across all contracts to allow effective resource planning and utilisation.
- Provide support in implementing the Global Blueprint standardisation across all Key Accounts (KA) in Pacific.
- Support creating a data led decision-making eco-system and culture.

**Key success criteria**
- Deployment of standard FMS & data management procedures across all Key Accounts.
- Ensures transparent communication for all operations and client requests.
- Improvement in lead-time and end-user experience across all data management processes.
- Key driver of influencing a data-driven decision-making culture and OneISS approach across countries

**The Position**:

- Manage all internal and external client request for information (RFI) requests in a timely manner as part of the ISS business
- as-usual process.
- Establish client Asset Registers in FMS, support targeted asset validation and due diligence activities, including data capture upload in conformance with Global & Local Taxonomy and the Technical Maintenance Plan (TMP) document.
- Maintain data integrity within FMS across all Asset Management functions from: Asset Appraisal & Lifecycle Planning, Engineering, Maintenance Planning / Scheduling and Asset data.
- Assist in maintaining the Technical Maintenance Plan (TMP) document and ensuring it’s up-to-date and accurate with Performance Managers.
- Provide support during contract transitions and mobilisations.
- Provide support in establishing reporting within FMS.
- Ensure long-term PPM smoothing in FMS to enable resource efficiency and budget management.
- Support the ongoing maintenance of ISO 55001 certification.

**Our Benefits**:

- Flexible work arrangements.
- Ability to grow within the Technical Products and Performance Team.
- Access to Internal Training.
- Internal opportunities within a large Global Organisation.
- Demonstrated experience in the use of professional CMMS (for example: IBM Tririga, Maximo, SAP, etc.).
- Demonstrated process orientation and data-driven skill sets with high attention to detail.
- Experience in Asset Management activities in a process and building services environment **(although not essential)**.
- Results focused with the ability to identify and prioritise problems and issues, generate solutions and work collaboratively to achieve a successful outcome for all stakeholders.
- Demonstrated ability to work autonomously with a high degree of motivation, energy, initiative and commitment, with the capacity to deal with multiple priorities.
- An ability to communicate effectively with technical staff, subcontractors, senior management and Client representatives.
- COVID 19 Vaccination Certificate outlining Full vaccination is required. As a service provider, ISS must comply with all public health directives and client requirements. Medical exemptions will apply.

**We are an ethical employer, recognised by

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