Office Administrator

7 months ago

Perth, Australia SMEC Full time

A multifaceted role where no two days are the same
- Great office culture and team environment
- 12-month fixed term contract initially

About SMEC

SMEC provides unique opportunities to work on iconic industry projects with experienced colleagues and leadership teams. We support and empower employees to drive innovation initiatives within a well-established and growing organisation.

Every employee plays a key role in shaping our business and is driven by teamwork, progressive thinking and creative ideas. We are committed to providing platforms to enable our people to engage in the business, deliver value to clients and develop their careers.

When you join SMEC, you join a flexible growing organisation that has a genuine commitment to CSR, diversity and improving the world we live in.

SMEC delivers smart solutions for clients and communities in Infrastructure, Urban Development and Energy & Resources driven by a desire to improve the world in which we live. Our diverse and skilled teams are engaged in major projects across Transport, Water, Energy and renewables sectors.

The Role

As our ANZ Operations Support team continues to grow, an exciting opportunity has arisen for an experienced Office Administrator to join our team in Perth, initially on a 12 month fixed term contract.

Our office is an energetic and social group that thrives in a team environment. As such, we are interested in hearing from applicants who are not only organised, pragmatic and have a great attitude but are people who will appreciate and contribute to a positive, friendly and collaborative work environment.

Key responsibilities include, but are not limited to:

- Front office and customer service support including welcoming guests, booking meeting rooms and organising drinks/catering where required
- Facilities management tasks include administration of building security/access for employees, maintaining office supplies and scheduling fleet vehicle servicing
- Assisting with preparation of bids and submissions, including print production;
- Organising staff travel, PPE, training and other relevant site requirements
- Contributing to organising company, area and office events as required
- Undertaking administrative activities that contribute to the effective and efficient management of the team
- Maintain project controls systems and procedures that assist in the development and production of project deliverables
- Assisting varying functional groups with administration tasks
- Booking local, interstate and international couriers, as requested, adhering to company guidelines
- Assisting projects in the preparation of project deliverables, documentation and transmittals, as required
- Supporting the financial aspects for the office or project including creation, programming, resourcing and invoicing, as required
- Supporting hiring managers with the onboarding of new employees, if required

About You

Suitable applicants will have/be:

- Experience in administration and/or finance role would be advantageous;
- Good verbal and written communication skills, with great attention to detail;
- Strong organisation and time management skills, with the ability to effectively prioritise tasks with conflicting deadlines;
- The ability to independently deliver on tasks and the confidence to ask for help where needed;
- Good stakeholder engagement skills, with the ability to effectively engage with people at all levels of seniority;
- Enjoys taking on a wide variety of tasks - no two days are the same;
- Proficient in MS Office tools;
- Great interpersonal skills and excited to contribute to a safe, fun and friendly work environment;
- Current drivers’ licence.

In return, SMEC offers you the benefits that come from working in a global multidisciplinary consultancy in an environment where your fresh ideas and enthusiasm will be welcomed and rewarded.

Link to benefits:
How to Apply

To find out more about SMEC, please visit our careers page at
- All recruitment activities go through our Recruitment & Talent function and currently, this role doesn’t require agency input. Please do not forward resume directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees._

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world

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