Rto Admin and Compliance Officer

2 weeks ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Northern Metropolitan

Job type: Part time / From 04/03/2024 - 27/01/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1397103

**Selection Criteria**:
KSC1 - Demonstrated high level of competency and understanding of software systems and associated internal controls, policy, procedures, guidelines and conditions relevant to the position.
- KSC2 - Demonstrated knowledge and experience in respect to the role of RTO Compliance Officer.
- KSC3 - Demonstrated capacity to work with autonomously and in team, including the ability to support others in their role.
- KSC4 - Demonstrated high level organisational skills, high level written and verbal communication skills, including the capability to deal with complex issues and the capacity to prioritise work flows.
- KSC 5 - Demonstrated commitment to professional learning and growth for both self and others.

**Role**:
[Attendance requirement for this position]

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
RTO Administration officer
- Implement office management systems
- Maintain administrative systems including computer based and manual files related to the RTO operations, conference and course delivery
- Website
- Communications
- Co-ordinate trainer/assessors
- Maintain student records management in accordance with AQTF requirements
- Reception for calls to ATI
- Work with school business manager to support financial management of RTO

RTO Compliance officer
- Maintain up-to-date knowledge on the VET sector and regulatory requirements.
- Monitor the RTO¿s compliance with the VET Quality Framework.
- Communicate and implement any changes to regulatory requirements with other staff members.
- Plan, schedule, and conduct internal audits, course reviews, assessment validation, and marketing reviews.
- Maintain trainer qualification register
- ensure all trainers and assessors hold and maintain currency in relevant qualifications and units of competency.
- Manage RTO scope of registration
- this includes reviewing scope regularly and communicating changes with other staff members.
- Submit required data.
- Assist the RTO Manager and CEO in completing the Annual Declaration on Compliance.
- Develop, review, and maintain relevant policies and procedures.
- Maintain and implement continuous improvement.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting studen

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