Manager, Contract Management

3 weeks ago

Sydney, Australia University of New South Wales Full time

**Job no**: 520591

**Work type**: full time

**Location**: Sydney, NSW

**Categories**: Estate / Facilities Management

**Manager, Contract Management**
- Employment Type: Full time (35 hours per week)
- Duration: 12 to 14-month parental leave cover
- Remuneration: Level 9 $138,171 - $146,613 (depending on experience) + 17% super + leave loading
- Location: Kensington

**About UNSW**:
UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

**Why Your Role Matters**:
Facilities Management is a unit within Estate Management that is responsible for the provision of operational support services for building maintenance, facilities management, repairs and improvements. The delivery of all building maintenance services, repairs and minor works projects for University clients is managed by Facilities Management. The Facilities Management team work closely with Faculties, Schools and Divisions to ensure that the built assets are effectively and efficiently managed, maintained and fit for purpose for their requirements.

The Manager, Contract Management is required to manage the contractual performance of a range of Facilities Management contractors and consultants providing services to support the University’s Asset and Building Management.

The role of Manager, Contract Management reports into Director, Facilities Management and has one direct report.

**Day to Day Responsibilities**:

- Proactively manage contracts, track the performance and administration of Building Maintenance service providers, and supply commercial contracts in accordance with University policy and procedures, legal and legislative requirements.
- Manage and maintain an effective contract management system, including contract administration guidelines, policy and procedures, procurement and contract administration templates, statutory records management and reporting in accordance with legislative requirements.
- Maintain and control key financial aspects of contracts and their budgets, including purchase orders, management reporting and financial forecasts.
- Prepare Facilities Management tender documentation, performance and contract documentation and manage the tender process together with UNSW procurement.
- Prepare Facilities Management variation documentation for the service contracts when required
- Collaborate with the Building Management team to closely monitor contractor performance to ensure compliance with contract conditions, KPI’s and financial obligations. Ensure the interests of the parties to the contract are safeguarded and protected.
- _Further responsibilities can be found in the position description._

**Who You Are**:

- Relevant tertiary qualifications with a minimum 5 years applied experience in contract and financial management in facilities or construction contract management or an equivalent level of knowledge gained through any other combination of education, training and/or experience.
- Excellent leadership qualities, staff management, interpersonal and communication skills with strong commitment to providing excellent customer service.
- Extensive experience in contract and contractor management, contractual performance tracking, and procurement.
- Experience with preparation of tender documentation, tender evaluation, services contracts, performance monitoring and KPIs in the property industry.
- Extensive experience in risk assessment, risk analysis, management and mitigation.
- Excellent consultation, influencing and negotiation skills and proven ability to engage effectively with diverse stakeholders to achieve successful outcomes.
- Demonstrated strong analytical and problem-solving skills and proven capacity to exercise initiative, flexibility and to be proactive in development of robust solutions to problems.
- Demonstrated success working effectively and collaboratively on initiatives with a range of people at different levels within an organisation.

**Benefits and Culture**:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)

**To Apply**: If this is of interest to you, please submit your CV, Cover Letter and responses to the Skills and Experience outlined in the positio

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