Team Assistant
7 days ago
**We’ve made it our business to understand how people want to work today, tomorrow and beyond and as you’d expect, we practise what we preach in our own workplace as well.**
Investa is one of Australia's largest and most well-known commercial real estate companies, committed to helping workplaces to thrive. We manage and develop office buildings in Australia's major business districts. Buildings designed for the way people work today - and the way we want to work in the future.
Due to a promotion, we're seeking a highly organised **Team Assistant** to support the Real Estate Service team, where you'll be responsible for providing administrative support to 5 senior memebers of the team. You will be expected to provide high quality, professional customer service to Investa’s internal and external clients.
**Key responsibilities include (but are not limited to)**:
- Diary Management for the senior members of Real Estate Services
- Travel booking
- Reconcile Corporate Visa Cards on a monthly basis and managing Fradeom expenses
- Provide administration support for the team including creating powerpoint presentations, formatting documents, coverting documents, printing and filing
- Manage room bookings as required
- Raise purchase orders and coordinate invoices ready for payment
- Assist with onboarding new employees across the business
- Event Cordination: organise lunches, dinners, drinks as required, including coordinating attendees, booking venues, arranging payment etc.
**What you will need to be successful**:
- Able to work autonomously and manage time well
- Strong organisational skills
- Well-developed verbal and written communications skills
- Demonstrated ability to work successfully within a team environment
- High level of inter-personal skills
- Interactive and able to communicate across all levels of the business
- A sense of urgency and ability to prioritise
- Strong ability to build positive relationships across the organisation
- Intermediate Microsoft Word, Excel, Outlook and PowerPoint skills
**Why join Investa?**
- Recognised as:
- AFR Boss Best Places to Work (Property, Construction, Transport sector) - First Place - 2021
- Australian HR Awards - Excellence Award: Best Workplace Flexibility Program
- HRD - Employer of Choice 2021
- Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality for 2021-23
- Australian Business Awards - Employer of Choice 2020
- Flexible work options available to all employees
- Unique company culture and friendly work environment
- Finalists in the 2020 Property Council of Australia/Rider Levett Bucknall Innovation & Excellence Awards for Diversity (< 250 employees) reflecting our commitment to diversity and inclusion
- Investment in employee wellbeing, career development and sustainability
- Financial and leave assistance for further education
- Generous parental leave benefits
- Payment of professional membership fees
At Investa, we know flexibility makes us more productive, contributes to health and wellbeing and drives employee engagement outcomes. We know our people have lives outside of work, and we absolutely want everyone to bring their best-selves to work every day. We also know that we want to do what we can to make the work-life blend for you as easy as possible. That’s why we have 21 different types of flexible working options. Everything from Flex Leave to Flex Place, Flex Hours and of course Flex Part-Time. The options are unlimited - talk to us about what works for you, and we’ll do our best to make it work for us too.
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