Election Support Project Officer, Tas Operations

2 weeks ago

Hobart, Australia Australian Electoral Commission Full time

**Agency Purpose**

The Australian Electoral Commission (AEC) is an independent statutory authority established by the Australian Government to maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services, and targeted education and public awareness programs.

**The AEC’s values and commitments**

The AEC values and commitments are an essential component of our operating environment and frame how AEC staff work. The AEC's focus is on electoral integrity through the values of quality, agility and professionalism.

**The Team**

Based in our Tasmanian State Office, you will join other Referendum surge staff in a high-performing team, whose work is integral to the agency’s readiness to deliver electoral events ensuring the proper conduct of these events in accordance with the AEC’s Electoral Integrity Framework.

The Project Support Unit is responsible for planning, delivery, and evaluation of a range of projects that support state-wide Referendum delivery, governance, and corporate support functions for the state, which includes contract and financial management, and providing other critical support to our divisional network, which is the operational arm of the AEC in Tasmania.

The Project Support Unit works closely with our divisional teams located in Hobart, Launceston and Burnie.

**The Opportunity**

We are seeking a versatile and energetic person who will be responsible for undertaking work that is moderately complex in nature, under general direction from more senior officers. This person will be expected to manage their workflow and make decisions within defined legislative parameters relating to their areas of responsibility. At Referendum time, the role may also be required to take on new responsibilities at short notice.

The role is responsible for:

- Support planning and assisting in administration of a range of medium to large scale projects involved in delivering elections and referendums for Tasmania particularly in the staffing and training work streams
- Monitor progress and conduct quality assurance activities to ensure delivery of required project outcomes ensuring agency and stakeholder needs are achieved.
- Develop and maintain internal and external relationships to assist with the implementation of project outcomes
- Undertake planning for short-term tasks, while also contributing to strategic planning for longer-term initiatives
- Make and communicate decisions within defined boundaries relating to areas of responsibility using AEC training and standard operating procedures provided.
- May be required to supervise a team to ensure high quality outputs, providing performance-based coaching

To excel you’ll have a demonstrated ability to:

- Model principles and values - Uphold key principles and values, adhere to applicable standards of behaviour, and always demonstrate integrity in your conduct and dealings with others.
- Remain positive in a dynamic and challenging environment - Adapt to rapid change, cope with setbacks, and work with your team to achieve results under pressure, while taking care of your own health and wellbeing.
- Communicate and collaborate - Build and maintain effective working relationships with team members, executives, and key stakeholders to achieve project/program and agency goals.
- Manage people and projects - Articulate objectives, set priorities and lead a team that delivers, or contributes to the delivery of, quality results for medium to large projects or programs
- Follow proper process - Maintain current knowledge of and always follow applicable policies and procedures, provide accurate advice, and seek guidance if you are unsure.

**Eligibility**
- AEC employees must be Australian citizens.
- Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
- Applicants are required to consent to, undergo, obtain and maintain a character clearance.
- Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.

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