Migration Admin Assistant

5 months ago

Melbourne, Australia Sukhdev & Ahmad Migration Pty ltd Full time

**Position Overview**:
As a Migration Assistant, you will provide administrative and operational support to a RMA or immigration lawyer. You will assist clients with their immigration-related matters, coordinate documentation, and ensure compliance with relevant immigration laws and regulations. This role requires excellent organizational skills, attention to detail, and a strong understanding of immigration processes.

**Key Responsibilities**:
**Document Preparation and Review**:

- Prepare and review immigration forms, ensuring accuracy, completeness, and adherence to relevant guidelines and regulations.
- Organize and maintain client files, ensuring proper documentation and record-keeping.
- Assist in drafting and reviewing legal correspondence, submissions, and other relevant immigration-related documents.
- Conduct research on immigration laws, policies, and procedures to stay up-to-date and informed.

**Case Management**:

- Assist the migration agent or immigration lawyer in managing client caseloads and deadlines.
- Update and maintain internal databases and case management systems with accurate and timely information.
- Assist in the preparation of immigration appeals, if necessary.

**Compliance and Ethics**:

- Stay informed about changes in immigration laws and regulations, and ensure compliance with ethical and professional standards in the provision of immigration services.
- Maintain confidentiality and handle sensitive client information with discretion and professionalism.
- Comply with data protection and privacy regulations when handling client data.

**Administrative Support**:

- Assist in organizing and coordinating immigration-related events, seminars, or workshops.
- Support marketing and business development activities, such as preparing promotional materials or maintaining online platforms.

**Qualifications and Skills**:

- Bachelor's degree in a relevant field (e.g., law, migration studies, international relations) is preferred, but not always required.
- Dari/Farsi language skills will be given preference.
- Prior experience working in an immigration consultancy firm, law firm, or similar environment is advantageous.
- Excellent communication skills, both written and verbal, with the ability to communicate effectively with clients from diverse cultural backgrounds.
- Strong attention to detail and organizational skills, with the ability to manage multiple tasks and prioritize deadlines.
- Familiarity with case management systems and immigration software is a plus.
- Ethical conduct, professionalism, and the ability to handle confidential information with discretion.
- Strong interpersonal skills and the ability to work effectively in a team environment.

**Salary**: $41,906.47 - $68,266.55 per year

Schedule:

- Day shift
- Fixed shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Commission
- Performance bonus

Ability to commute/relocate:

- Melbourne, VIC 3000: Reliably commute or planning to relocate before starting work (required)

Work Authorisation:

- Australia (preferred)

Work Location: In person

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