Personal Assistant

2 months ago

Toowong, Australia Auto & General Insurance Full time

**About us**:
At Auto & General (A&G), we provide great products and services to safeguard our customers in their time of need. Our range of general insurance products protects customers on the road, at home and on holiday with various Car, Motorcycle, Home, Contents, and Pet products as well as Roadside Assistance.

**The role**:
This role will provide support to the Associate Director Media, Marketing & Acquisition as well as the General Manager Digital Marketing & Aggregation, including daily administration, meeting management, reporting, liaising on behalf of the AD and GM, HR support, and event management.

This is an exciting opportunity to work closely with a dynamic team in our high performing Growth Ops division. This is a permanent role based in our Toowong office.

**Accountabilities**:

- Proactively manage the AD & GMs’ calendars, scheduling meetings, appointments, and conferences, ensuring optimal time management.
- Coordinate and confirm meeting logistics, including venue booking, travel arrangements, and preparation of necessary materials.
- Co-ordinate diaries on a daily basis
- Prepare and submit on time, reports and presentation material as required
- Liaise with various other divisions on behalf of the AD & GM
- Organise, attend and taking of minutes as required with timely publication and follow up for action items maintained
- Support & management of recognition programs
- Collate and calculate expense claims
- Monitor leave and mandatory training requirements for the departmentsInput and follow up on ‘To Do’ tasks within time constraints

**Skills, knowledge and qualifications**:

- Previous experience in a Personal Assistant role (ideal)
- Exceptional organisational and time management skills, with the ability to prioritise tasks, manage competing priorities, and meet deadlines.
- Proven diary management and organisational skills.
- Excellent written, interpersonal and verbal communications skills.
- Intermediate to Advanced level in Microsoft Excel, Microsoft Word, PowerPoint and/or Google suite (Sheets/Slides/Docs)
- Ability to demonstrate attention to detail at all levels including proof reading ensuring data accuracy.Corporate presentations/small event management experience.

**Our perks**:

- **Location - **Our office is conveniently based in Toowong - a location with access to retail, restaurants, various parking options and public transport.
- **Extra leave**:

- Enjoy additional leave days on us You’ll receive a paid ‘ME’ day and one paid volunteer leave day annually. Team members can also purchase up to two additional weeks of leave per year.
- **Paid parental leave**:

- We support our new parents with paid parental leave and other benefits.
- **Workplace giving**:

- If you’re passionate about a cause, then we are too - we offer workplace giving and we’ll dollar-match your donations to registered charities.
- **Development opportunities**:

- We’re championing your development with internal programs and access to a wide range of online courses.
- **Employee discounts**:

- You’ll receive discounts on Budget Direct insurance products.
- **Reward and recognition**:

- We reward high performance with employee recognition, reward and incentive schemes.
- **Onsite facilities **- There are excellent end-of-trip facilities on offer and private spaces for nursing mothers.
- **Get social**:

- Join our vibrant social and community activities including annual celebrations, family fun days and regular events across each of our sites.
- **Perks App**:

- Access to an employee benefits and discounts app called ‘Perks’ offering your great discounts, offers and programs across a range of areas.

**Auto & General values individual differences and believes in fostering an inclusive culture that creates a great place to work for all.**

*A note from Auto & General to recruitment agencies: We politely ask that you avoid making any approaches or sending any unsolicited resumes to our Recruitment Team or Hiring Leaders across our business. Auto & General is not responsible for any fees related to unsolicited resumes.

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