Assistant Facilities Manager

6 months ago

Greater Adelaide SA, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

**What this job involves**:
JLL is looking for an Assistant Facilities Manager to be located on-site in Adelaide CBD.

Duties & responsibilities
Client/Stakeholder Management
Establish/ strengthen credible, strategic, and collaborative relationships with client leaders in each site
Ensure KPIs targets for each site are met whilst demonstrating a proactive approach to improving scores
Maintain high collaboration within site teams and client’s cross functional teams
Promote Initiative/Idea sharing across the sites and create opportunities for wider collaboration in the account and company
Ensure that all vendor contracts are implemented with excellence at site
Deliver services as defined in the relevant MSA and SOW
On time and successful completion of all audits (internal, client, external)
Adhere to client and JLL’s code of business ethics.
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
Ensure prompt and accurate management of purchase orders in systems
Conduct site inspections and assessments to ensure all sites procedures and performance measures are always maintained
Provide and maintain proper trackers for operation and reporting
Initiate, facilitate and monitor on sustainability program in the office
Ensure escalation procedures and incident reporting procedures are implemented and in place
Provide necessary facilities reports (include financial, budgeting, operational, incident, etc.)

Key skills
Experience in facilities, property management, hospitality, or related field preferred
Knowledge of facilities and vendor management is advantageous
Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
Must present a professional and friendly corporate image to clients
Ability to confidently interact with all levels of the organization from CEO to cleaning contractors
Self-motivated with good problem-solving skills - capacity to deal with ambiguity and solve complex problems effectively
Strong communicator - good presentation skills and possesses strong verbal & written communication skills (in English).

What can you expect from us?

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you...
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique bac

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