Executive Assistant

1 week ago


Ballarat, Australia Haymes Full time

**Job no**: JHR99

**Category**: Other, Administration

Become part of a company with a strong history and reputation for delivering exceptional products and services since 1935 Haymes Paint, is a proud family business based in Ballarat and is a Australia's largest Australian owned paint manufacturer. With a rich heritage spanning over 85 years, we've been colouring the nation with quality paints that stand the test of time.

As we continue to grow, we're on the lookout for dynamic and enthusiastic individuals to join our team and contribute to our legacy of excellence. We are looking for a passionate and proactive Personal Assistant/ Team Coordinator to support our CEO and executive team at our Ballarat head office.

**What will you need to do?**

**CEO and board Support**:

- Efficiently manage the CEO's diary and travel arrangements.
- Prepare / collate monthly Board Reporting Packs, Quarterly Board packs and sub committee reporting
- Prepare documentation for respective sub committees as required
- Support leadership team with the preparation of strategic documents and plans
- Coordinating meeting locations, invitations and catering
- Prepare meeting agendas taking minutes
- Book and coordinate board travel and accommodation
- Proactive management of family diaries for Haymes team
- Support the follow up and completion of outstanding actions from board meetings
- Administration support to the Haymes Family

**Executive team coordination and administration**:

- Support key members of the executive team with Diary management and admin support
- Supporting the maintenance and review of governance documentation
- Proactive management of incoming outgoing communication between Haymes family and internal team and external customers/stakeholders
- Storage and maintenance of Corporate documents
- Oversee the coordination of timing & delivery of business Christmas functions
- Support delivery of Business conferences
- Coordination and support of weekend events and stakeholder meetings, as necessary.

**What do you need to have?**
- Board and CEO Support experience
- Proven experience in providing comprehensive support to board members and executives
- A high level of initiative and an ability to proactively identify opportunities for improvement Demonstrated experience in effectively managing daytoday office
- related activities of the senior executive
- Exceptional interpersonal and communication skills to professionally engage with internal and external stakeholders
- Excellent organizational and time management skills with excellent attention to detail.
- Ability to work collaboratively as part of a team and independently with mínimal supervision.

This is a great opportunity for someone looking to take the next step in their career In joining our team you will have access to:

- 50% off retail price of Haymes Paint manufactured products, including friends and family discounts
- 6% Medibank Corporate discount
- 20% New Balance discount
- Ongoing training and support
- Access to a range of workplace health and wellbeing initiatives
- Professional development opportunities
- We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant._
- Disclaimer:

- Published on 09 Jan 2024, 6:21 PM


  • Executive Assistant

    3 weeks ago


    Ballarat, Australia Department of Families, Fairness and Housing Full time

    THE ROLE The Executive Assistant provides executive management support to the Executive Director and provides a pivotal point of contact for key stakeholders from a diverse range of government, private, public and community service sectors. The Executive Assistant is a key coordinating link between the Executive Director, the area, division, government,...

  • Executive Assistant

    1 week ago


    Ballarat, Victoria, Australia Department of Families, Fairness and Housing Full time

    THE ROLEThe Executive Assistant provides executive management support to the Executive Director and provides a pivotal point of contact for key stakeholders from a diverse range of government, private, public and community service sectors. The Executive Assistant is a key coordinating link between the Executive Director, the area, division, government,...

  • Executive Assistant

    3 weeks ago


    Ballarat, Australia Sectrol Security Full time

    **Executive Assistant** - **Exciting opportunity to support a long-established Ballarat business** - **Permanent full-time role preferred, but a 0.8 FTE would also be considered.** Our client - Sectrol Security is a third-generation family business providing integrated security services to customers across Central and Western Victoria. Based in Ballarat...

  • Executive Assistant

    5 days ago


    Ballarat, Australia Ballarat Health Services Full time

    **Executive Assistant to the Chief Nursing and Midwifery Officer** **SALARY: $33.78 per hour** **80 hours per fortnight (with monthly ADO)** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services...

  • Executive Assistant

    2 weeks ago


    Ballarat, Australia State Revenue Office Full time

    Executive Assistant - Executive Support Branch, Ballarat - Ongoing - Up to one (1) ongoing role - Salary $72,751 per annum plus 10.5% superannuation - VPS Grade 3 - Based in Ballarat with the flexibility to work from home. What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties,...

  • Executive Assistant

    1 week ago


    Ballarat, Victoria, Australia Ballarat Health Services Full time

    Executive Assistant to the Chief Nursing and Midwifery OfficerSALARY:$33.78 per hour80 hours per fortnight (with monthly ADO)About Grampians HealthGrampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe,...


  • Ballarat, Australia Central Highlands Water Full time

    ap **Executive Assistant to Executive Management **Title **Executive Assistant to Executive Management **Classification **Level, Central Highlands Water Enterprise Agreement **Team, unit **Executive Management **Division **Executive Management **Work location **Learmonth Road, Wendouree **Employment type **Permanent - ongoing **Position reports to...


  • Ballarat, Victoria, Australia Central Highlands Water Full time

    ap**Executive Assistant to Executive ManagementTitle Executive Assistant to Executive ManagementClassification Level, Central Highlands Water Enterprise AgreementTeam, unit Executive ManagementDivision Executive ManagementWork location Learmonth Road, WendoureeEmployment type Permanent - ongoingPosition reports to General Manager People, Culture and...

  • Executive Assistant

    2 weeks ago


    Ballarat, Australia St John of God Health Care Full time

    Your role at St John of God Ballarat Hospital You will provide comprehensive secretarial/administrative support to Executive and other designated personnel as required. The Position - Greet visitors, manage phone calls, knowledge of executive staff movements and commitments - Secretarial support to the Hospital Management Committee (including electronic...

  • Executive Assistant

    2 weeks ago


    Ballarat, Australia State Revenue Office Full time

    Location: Western Region | Ballarat Job type: Full time Organisation: State Revenue Office **Salary**: $72,751 - $88,336 Occupation: Administration/Secretarial Reference: VG/SRO/EX/1702254 One (1) ongoing Executive Assistant Grade 3 full time position is being offered in the Executive Support Branch based in Ballarat **Executive Assistant - Executive...

  • Executive Assistant

    3 weeks ago


    Ballarat, Australia Department of Families, Fairness and Housing Full time

    Location: Western Region | Ballarat Job type: Full time Organisation: Department of Families, Fairness and Housing **Salary**: $73,842 - $89,661 Occupation: Administration/Secretarial Reference: VG/DFFH/COPL/00371537 The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe,...

  • Executive Assistant

    2 weeks ago


    Ballarat, Victoria, Australia St John of God Health Care Full time

    Your role at St John of God Ballarat HospitalYou will provide comprehensive secretarial/administrative support to Executive and other designated personnel as required.The Position Greet visitors, manage phone calls, knowledge of executive staff movements and commitments Secretarial support to the Hospital Management Committee (including electronic calendar...


  • Ballarat, Australia YMCA Ballarat Full time

    **Join the Y Team!** At the Y, we believe in the power of inspired young people. Here at Y Ballarat we provide a wide range of programs and services to over 100 communities across Victoria, including rural and remote communities. We currently have over 700 staff across the state and continue to grow and develop our passionate workforce. Our children’s...


  • Ballarat, Australia YMCA Ballarat Full time

    **Join the Y Team!** At the Y, we believe in the power of inspired young people. Here at Y Ballarat we provide a wide range of programs and services to over 100 communities across Victoria, including rural and remote communities. We currently have over 700 staff across the state and continue to grow and develop our passionate workforce. Our children’s...


  • Ballarat, Victoria, Australia St Patrick's College Full time

    St Patrick's College is a Catholic day and boarding school for boys in Years 7 to 12 in the Edmund Rice tradition, founded in 1893 and conducted by Edmund Rice Education Australia (EREA).Central to the mission of the College is an unequivocal commitment to fostering the dignity, self-esteem and integrity of all students and providing them with a safe,...


  • Ballarat, Victoria, Australia YMCA Ballarat Full time

    Join the Y TeamAt the Y, we believe in the power of inspired young people. Here at Y Ballarat we provide a wide range of programs and services to over 100 communities across Victoria, including rural and remote communities. We currently have over 700 staff across the state and continue to grow and develop our passionate workforce.Our children's services...

  • Executive Assistant

    3 weeks ago


    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Full time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 17974 **Executive Assistant to the Chief Medical Officer** **SALARY: $33.78 - $36.50 per hour** **Hours: 80 a fortnight** **About Grampians Health** Grampians Health was...

  • Executive Assistant

    5 days ago


    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Full time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 18033 **Executive Assistant to the Chief Nursing and Midwifery Officer** **SALARY: $33.78 per hour** **80 hours per fortnight (with monthly ADO)** **About Grampians...


  • Ballarat, Victoria, Australia Gallagher Full time

    About Us:Welcome to Gallagher - a global leader in insurance, risk management, and consulting services. With a growing team of more than 45,000 professionals worldwide, we empower businesses, communities, and individuals to thrive. At Gallagher, you can build a career whether it's with our brokerage division, our benefits and HR consulting division, or our...


  • Ballarat, Australia Blackbook Executive Full time

    Implement the global maintenance excellence program across ANZ - Process improvement of existing equipment and lifecycle optimisation - Roll out global strategies locally to implement best practice **The Company** Our client is a leading food manufacturing business who are continuing to experience strong organic growth further securing their position as a...