Executive Assistant

3 weeks ago

Sydney, New South Wales, Australia Macquarie Bank Limited Full time

Join our team in Sydney for a 12-month parental leave cover supporting the Global Chief Data and AI Officer within the Data and AI division. The Data and AI division is responsible for driving the Enterprise Data Strategy to support Macquarie's vision to use data as an asset for strategic and operational advantage. The division also supports groups to better govern, trust, discover, use and share their data, and partners with divisions and groups to deliver digital solutions whilst also unlocking strategic opportunities in AI, and future skilling employees with capabilities in data, innovation, human centered design and eliminating failure demand.

What role will you play?

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You will provide comprehensive support to our Global Chief Data and AI Officer, including managing diaries and calendars by overseeing extensive scheduling and ensuring seamless coordination. This involves triaging emails, prioritizing tasks, and preparing briefing materials and reports. You will also handle operational coordination by organizing leadership meetings, offsites, and division-wide events across regions, including managing logistics, agendas, and assisting with budget supervision and management.

A key aspect of the role involves stakeholder management, where you will act as a liaison between the executive, internal teams, external partners, and senior stakeholders globally. This includes drafting and proofreading communications, as well as managing internal tools and platforms to enhance collaboration and streamline communication. Additionally, you will coordinate complex international travel itineraries and provide meeting support by attending leadership team meetings and offsites, taking minutes when required. Beyond these responsibilities, you will assist the Leadership Team with any ad-hoc requests and team administrative tasks, ensuring smooth operations and effective support across the board.

What you offer

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5+ years' of experience in a similar role, banking and finance industry is preferred

  • A proactive EA approach, working autonomously with exceptional organisation skills and the ability to prioritise
  • Ability to work well under time pressure and escalate as appropriate to the Global Chief Data and AI Officer in a solutions-based manner
  • Outstanding stakeholder management with the ability to liaise, interact and communicate effectively with stakeholders at an executive level and build rapport with their respective teams.
About Corporate Operations Group

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In our Corporate Operations Group, you will work at the heart of Macquarie to deliver for our people, businesses, and their customers. We're a global, collaborative team with deep expertise in technology, data, digital, market operations, corporate real estate, business resilience, procurement and global security.

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