Administration Assistant

4 weeks ago

Hervey Bay, Australia UQ Business School Full time

  • Rural Clinical School

  • Part-time (80%), permanent position.

  • Base salary will be in the range $74,534 - $79,026 + 17% Superannuation (HEW Level 4)

  • Based at any of the Rural Clinical School's Academic Sites (Toowoomba, Bundaberg, Rockhampton, Hervey Bay)

About This Opportunity

We are excited to offer an opportunity for an Administration Officer to join the Rural Clinical School's Learning Community. In this dynamic role, you will provide essential support across a variety of functions, including facility support, finance, and general administrative tasks.

Your key responsibilities will include delivering exceptional customer service, coordinating with both internal and external stakeholders, and ensuring the smooth operation of student accommodation. You will also play a crucial role in maintaining the day-to-day operations of the office, overseeing logistics, and ensuring adherence to high standards of efficiency and quality.

Key responsibilities will include:

  • Provide high-level administrative support to the Facility Coordinator, assisting with operational needs and overseeing financial administration within the Rural Clinical School.

  • Serve as the primary point of contact for financial inquiries, process reimbursement claims, student accommodation payments, and assist with asset management and procurement tasks.

  • Liaise with internal and external stakeholders, offering guidance on policies and procedures, and covering duties of the RCS Finance Officer during leave to ensure smooth operations.

This can be based in Toowoomba, Rockhampton, Bundaberg or Hervey Bay Clinical Unit, and reports to the Facility Coordinator.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 26 weeks paid primary caregiver leave

  • 17% superannuation contributions

  • 17.5% annual leave loading

  • Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave.

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.

  • UQ Study for Staff

  • Salary packaging options

About You

  • A diploma with subsequent relevant experience or financial administrative experience or an equivalent combination of relevant experience and/or education training.

  • Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.

  • Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).

  • Effective organisational, time management and problem-solving skills.

  • Experience working as a team member in a busy environment.

  • It is desirable to have working knowledge of University administrative and Finance systems, policies and procedures or the capacity to rapidly acquire this knowledge.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and criminal check.

Questions?

For more information about this opportunity, please contact Senior Manager, Rural Clinical School, Clare Butters at c.butters@uq.edu.au.

For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.

Want to Apply?

All applicants must upload the following documents in order for your application to be considered:

  • Cover letter summarising how your background aligns to the 'About You' section.

  • Resume.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments.

Applications close Sunday 6th April at 11.00pm AEST (R-49466). Please note that interviews have been tentatively scheduled for Week Commencing 14th April.

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