Office Admin and Proposal Coordinator

1 week ago

Canberra, ACT, Australia Northrop Consulting Engineers Full time
The CompanyNorthrop Consulting Engineers is an employee owned, multi-discipline consultancy that has been established for over 45 years. We have an open management structure that embodies a diverse, inclusive and flexible workforce for all our employees.

We currently employ over 550+ team members across ten offices in NSW, ACT, QLD, and VIC. We are essentially a people business that grows by creating opportunities for our people to help build the business and their career. When you join Northrop, you join a company that will support you to excel both professionally and personally.

The RoleOur growing Canberra office is in search of an office admin and proposal coordinator in a full-time capacity, who will be motivated to support the Canberra region. This will be someone who has a dynamic and confident personality and who is keen to learn, grow and be a supportive member of our team.

This position in our Canberra office will be responsible for overseeing office operations, office bids, client support work, local office marketing and fostering a positive office culture. In practice this includes managing office resources, implementing efficient processes, supporting project proposals and acting as a liaison between the local office and our central shared services.

Based in our Canberra office, you will be joining a fast paced, busy team and will enjoy operating with an appropriate level of autonomy reporting to the Canberra Manager.

Day To Day Responsibilities Include
  • Oversee and develop a small support team by setting clear expectations, delegating effectively and aligning roles with Northrop's standards.
  • Oversee office operations including facility management, IT components, utilities, WHS compliance, and liaising with shared services.
  • Coordinate onboarding and offboarding for staff, ensuring smooth transitions and adherence to company policies.
  • Support internal communication and office events, working closely with the Canberra Manager to foster a positive and informed workplace culture.
  • Manage local budget oversight by monitoring expenses and ensuring alignment with financial policies and delegated authority.
  • Provide project and marketing support including bid preparation, client event coordination, capability statement updates and project setup.

The Candidate

You Will Have Access To Many Opportunities Within Northrop And With Our Support We Will Help You To Develop Your Career And Make It Happen. Applications Are Sought From Candidates Who Meet The Following Attributes
  • Recognised qualifications in Business Administration, management or similar.
  • Proven experience in office management or business support roles.
  • Strong planning and time management skills.
  • Proficient at business software including Microsoft Word, PowerPoint, Teams, Excel. Proven ability to learn and utilise new software and upgrades.
  • Demonstrated track record in building effective relationships within office and across offices and central services.
  • Able to confidently manage people and build teams.
  • Experience with writing proposals and preparing marketing material.

What does working at Northrop look like to you?

At Northrop we understand that the key to success is our people. Together we are creating a workplace that values an inclusive culture. We are proud of our family feel and collaborative working environment.
  • We practice flexible working and are open to discussions about what that means for you.
  • Benchmarked salary package with annual salary reviews
  • Flexible working hours
  • Paid parental leave (primary carer, maternity and partner leave)
  • Salary income protection insurance
  • Respectful, supportive and collaborative culture
  • We Empower: Mentoring programs, internal and external training and monthly career development/one-on-ones

How to apply?To apply for this role, please submit a comprehensive resume as well as a brief covering letter by clicking on the "Apply" tab.

About

If this role is not quite what you are after but are interested in finding out more about future opportunities with Northrop, please head over to our EOI link:

https://v2.forms.jobadder.com/f/WzDLJEnGePglWrqXoxNZ7A32Y

Northrop is an equal opportunity employer.
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