Executive Assistant @ VenueNow

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This is a Executive Assistant role with VenueNow based in Crows Nest, NSW, AU

== VenueNow ==

Role Seniority - junior

More About The Executive Assistant Role At VenueNow

We're looking for a highly organised and proactive assistant to help streamline operations, reduce admin load, and keep the CEO and wider team focused on growth. This is a part-time role (approx 24-30 hours per week) with a mix of admin, operations, and strategic support.

Immediate Start + Up to $55K Package + Fast Paced Startup + Hybrid Flex Work + Walking Distance to Crows Nest Metro

Responsibilities

• Manage CEO's inbox, calendar, and communications.
• Capture meeting notes, assign tasks, and update project management tools.
• Maintain and improve workflows in HubSpot and other systems.
• Create and update reports, processes, and documentation.
• Keep the team accountable by following up on tasks and deadlines.
• Provide ad-hoc support, including research, errands, and organisation.
• Organise team activities, travel, and other internal and external engagements.
• Act as a thought partner — helping prioritise and provide structure to the CEO and senior team.
  
  

Requirements

• Strong organisational and time-management skills.
• Experience with project management tools (e.g., Asana, ClickUp, Notion).
• Familiarity with HubSpot or similar CRM.
• Excellent written and verbal communication.
• Able to work independently, with a proactive and solution-oriented mindset.
• Startup experience a plus
  
  

Why You'll Love It Here

• Flexible and Part-time (~20–30 hrs/week between 9am-5.30pm Monday to Friday)
• Hybrid Work - Currently WFH Wed and Fri, remaining days in the office
• Work in a fun office with a driven team
• Close to Crows Nest Metro and St Leonards Train station (2-5min walk)
• Be a part of an exciting & funded startup with global aspirations
• Work for a company that puts people first and a team that loves what they do
  
  

Before we jump into the responsibilities of the role. No matter what you come in knowing, you'll be learning new things all the time and the VenueNow team will be there to support your growth.

???? Please consider applying even if you don't meet 100% of what's outlined ????

Key Responsibilities

• Managing CEO's inbox, calendar, and communications
• Capturing meeting notes and updating project management tools
• Organising team activities and travel
• null Processes & Documentation Management
• null Ad-hoc Admin Tasks
  
  

Key Strengths

• Strong organisational and time-management skills
• Experience with project management tools
• Excellent written and verbal communication
• Familiarity with HubSpot or similar CRM
• Able to work independently
• Startup experience
  
  

Why VenueNow is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that's right for them. So when you apply you have the chance to show more than just your resume.

A Final Note: This is a role with VenueNow not with Hatch.Seniority level

• Seniority levelEntry level

Employment type

• Employment typePart-time

Job function

• Job functionAdministrative
• IndustriesInternet Marketplace Platforms

Referrals increase your chances of interviewing at Hatch by 2x

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