Administration Coordinator

1 day ago

Canberra, ACT, Australia childhood Full time
Job Details: Administration Coordinator - Out of Home Care

Full details of the job.

Vacancy No: VN381

Vacancy Name: Administration Coordinator - Out of Home Care

City: ACT

Employment Type: Permanent

Duration: Ongoing

Join an exciting new opportunity with the Australian Childhood Foundation - Shaping the Future of Out of Home Care.

The Australian Childhood Foundation (The Foundation) will play an important role in the ACT Government's groundbreaking Out of Home Care (OOHC) reform, a transformational initiative outlined in the Next Steps for Our Kids strategy. This reform is all about creating a more responsive, inclusive, and compassionate OOHC system, focused on critical priorities like providing stability for children in care, working closely with Aboriginal Community Controlled Organisations (ACCO's), supporting early restoration, ensuring smooth transitions for young people leaving care, strengthening cultural connections, and building a flexible, needs-driven service system.

About the Role:

As the Administration Coordinator in the OOHC program, you'll play an important role in supporting the day-to-day administrative operations of the program. In this role, you will provide seamless program administration, supporting operational meetings, and offering critical programmatic support across our programs and services. If you're a highly organised, proactive problem solver with a passion for driving efficiency, then this is the opportunity for you.

As our Administration Coordinator, you will:

  • Maintain and organise key administrative systems, including file registers, client records, and central filing systems.
  • Coordinate and manage operational meetings, training sessions, and reflective practice, ensuring logistics, scheduling, and documentation are handled efficiently.
  • Oversee the registration of new clients into Australian Childhood Foundation databases.
  • Support carers by managing records, processing documentation, and facilitating communication between carers, families, and the program.
  • Provide administrative support to program staff, including accounting and data management processes.
  • Manage surveys, feedback collection, and maintain updated induction packs.
  • Coordinate IT hardware deployment and provide infrastructure support for staff.
  • Oversee financial and administrative tasks, including processing credit card purchases, arranging invoices, and tracking funding expenditures.
  • Support office maintenance, infrastructure, and procurement, including setting up new offices and maintaining records.
  • Handle general administrative tasks such as liaising with couriers and suppliers.

About you:

We are looking for someone who has:

  • Experience in providing administrative support within community-based, social services, or similar settings.
  • Skills in managing databases, maintaining accurate records, and handling sensitive and confidential information.
  • Proficiency in coordinating meetings, including scheduling, minute-taking, and managing logistics for operational or program-specific meetings.
  • Adeptness at maintaining client registers, ensuring data accuracy, and supporting program-specific administrative needs.
  • Experience in developing and maintaining administrative systems that improve efficiency and accountability in program operations.
  • Knowledge in IT hardware coordination, deployment, and providing support to staff across multiple locations.
  • Skills in setting up and maintaining office facilities, equipment, and infrastructure to support smooth day-to-day operations.
  • Cultural awareness and alignment with the values and sensitivities required when working with First Nations communities.

What's on offer:

  • Competitive Compensation: Commensurate with experience and qualifications.
  • Salary Packaging: Customise your rewards to align with your financial goals.
  • Employee Assistance Program: Benefit from a range of support services for wellbeing.
  • Resources Library: Access a wealth of knowledge and insights from leading experts.

How to apply:

To apply, please attach a copy of your Resume and Cover Letter addressing the About You/Key Selection Criteria. For more information or to request a copy of the position description, please email HR@childhood.org.au.

Australian Childhood Foundation (ACF) is committed to protecting children and young people from harm. We require all applicants to undergo an extensive screening process prior to appointment.

#J-18808-Ljbffr

  • Administrative Support Coordinator

    1 day ago

    Canberra, ACT, Australia Ignite Full time

    About the PositionWe are seeking a highly motivated and organized individual to fill the position of Administrative Support Coordinator. This is an exciting opportunity for someone to develop their skills in administration, stakeholder engagement, and program management.The successful candidate will be responsible for providing administrative support to the...

  • Team Administration Coordinator

    13 hours ago

    Canberra, ACT, Australia Randstad Full time

    Do you want to be part of a team that makes a difference? We are seeking a Business Support and Team Coordinator/Administrator to join our team in Canberra.About UsWe are a renowned not-for-profit organisation committed to driving positive change in Australia. Our focus on environmental sustainability and animal welfare sets us apart.Role SummaryThe...

  • Administrative Support Coordinator

    4 days ago

    Canberra, ACT, Australia Crafted Hardwoods Full time

    Company OverviewCrafted Hardwoods is a forward-thinking company that leverages technology and innovation to drive sustainability. Our mission is aligned with the United Nations' sustainable development goals, reflecting our commitment to environmentally friendly practices.We specialize in producing high-quality hardwood timber products using plantation pulp...

  • Only 24h Left) contracts administration coordinator

    2 weeks ago

    Canberra, ACT, Australia Randstad Full time

    Randstad are currently taking applications for a skilled administrator with a background in property and/or client engagement for a Full Time, Ongoing position with a well established and highly renowned business. As the Contracts Administration Coordinator you will provide office based support as a liaison between Tenants, Property Managers and the Senior...

  • Executive Coordinator for Public Administration

    2 days ago

    Canberra, ACT, Australia Experis Australia Full time

    About the PositionThis is a high-profile government transformation initiative that requires a seasoned leader to drive strategic direction and coordination. As the Director, Strategy and Coordination, you will play a critical role in shaping and implementing regulatory and data transformation efforts.You will be responsible for delivering strategic,...

  • Coordinating Operations Associate

    1 day ago

    Canberra, ACT, Australia childhood Full time

    Out of Home Care Program AdministrationWe are looking for a highly organized and proactive individual to fill the role of Administration Coordinator in our Out of Home Care program. As an Administration Coordinator, you will be responsible for providing administrative support to our program staff, including accounting and data management processes.The...

  • Administrative Support Specialist

    1 day ago

    Canberra, ACT, Australia childhood Full time

    Administrative Support for Out of Home Care ProgramWe are seeking an experienced Administration Coordinator to join our team and provide administrative support for our Out of Home Care program. As a member of our team, you will play a vital role in ensuring the effective operation of our program.The ideal candidate will have skills in managing databases,...

  • Program Coordinator

    1 day ago

    Canberra, ACT, Australia childhood Full time

    Support the Future of Out of Home CareJoin our team and make a meaningful difference in the lives of children and families. As an Administration Coordinator, you will play a crucial role in supporting the day-to-day operations of our Out of Home Care program.The Australian Childhood Foundation (The Foundation) is committed to protecting children and young...

  • Executive Coordinator

    3 days ago

    Canberra, ACT, Australia Bright Horizons Family Solutions Full time

    **Job Overview**We are looking for an experienced administrative professional to join our team as an Executive Coordinator. In this role, you will provide high-level support to the school Director and School Manager, including diary management, email triage, and responding to correspondence.You will work closely with the school's leadership team to...

  • Administrative Business Partner

    5 days ago

    Canberra, ACT, Australia ROBERT WALTERS AUSTRALIA Full time

    This is an exciting opportunity to join our global team of creative thinkers, problem solvers and game changers.About the Role:We are seeking a highly skilled Executive Assistant to provide administrative support to our senior management team.The successful candidate will have experience in coordinating office administration tasks with precision and...

  • Office Administration Manager

    18 hours ago

    Canberra, ACT, Australia aruma Full time

    About This OpportunityAre you passionate about providing top-notch administrative support? Do you thrive in a customer-focused environment? If so, we would love to hear from you!The RoleThis administration officer role is responsible for providing support to the Chief Customer's Office, ensuring the seamless daily operation of the business. The successful...

  • Administrative Manager

    3 days ago

    Canberra, ACT, Australia Everi Pty Full time

    Job ResponsibilitiesThe Administrative Manager - Defence will provide high-level administrative and executive support, including calendar management, meeting coordination, travel arrangements, and confidential document handling.This role requires strong organisational skills, the ability to manage competing priorities, and discretion when dealing with...

  • Administrative Services Officer

    6 days ago

    Canberra, ACT, Australia National Portrait Gallery, Canberra Full time

    Administrative Services Officer - People and PerformanceWe are seeking an experienced Administrative Services Officer to join our People and Performance team at the National Portrait Gallery in Canberra. This is a fantastic opportunity to contribute to the success of our wellbeing program and work closely with key stakeholders across the gallery.This is a...

  • Event Coordinator

    7 days ago

    Canberra, ACT, Australia Food and Wine Full time

    **Job Title:** Reservations & Member Services Coordinator**About Us:We are a premier dining destination at the Yacht Club Precinct, offering an exceptional culinary experience. Our team is dedicated to delivering outstanding service to our members and guests.**Key Responsibilities: Greeting and Communication: Greet all members and visitors in a friendly and...

  • Administrative Leader

    6 days ago

    Canberra, ACT, Australia Robert Walters Full time

    APS4 Executive Assistant (GQK/EA/ACT) CanberraThis position offers an exciting chance to provide high-level support to Senior Management, driving business results and enhancing staff capabilities. As part of a contemporary organisation taking a holistic approach to regulation, you will contribute to meaningful economic and social outcomes.Key Tasks:Deliver...

  • Administrative Operations Assistant

    9 hours ago

    Canberra, ACT, Australia Randstad Full time

    Join a team that shares your passion for making a difference! We are seeking a Business Support and Team Coordinator/Administrator to support our team in Canberra.Our MissionWe are a leading not-for-profit organisation dedicated to promoting environmental sustainability and protecting animals. Our team is driven by a shared vision to create positive impact...

  • Business Operations Coordinator

    3 days ago

    Canberra, ACT, Australia Directionshealth Full time

    We are Directionshealth, a premium nutrition and dietetics practice in Canberra, seeking a highly skilled Business Operations Coordinator to join our team. As a key member of our operations team, you will be responsible for coordinating business activities, providing administrative support, and ensuring the smooth day-to-day operation of our practice.About...

  • Business Operations Coordinator

    18 hours ago

    Canberra, ACT, Australia aruma Full time

    About the CompanyAruma is a leading Australian for-purpose, values-driven organisation dedicated to helping people with disabilities live the life they envision. Our mission is to provide high-quality services and support that empower individuals to reach their full potential.The Job DescriptionThis role is responsible for providing administrative support to...

  • Financial Services Coordinator

    5 days ago

    Canberra, ACT, Australia Vacancies at IOM Indonesia Full time

    Financial Services Coordinator Job Summary:Vacancies at IOM Indonesia are looking for a skilled Financial Services Coordinator to join their team and facilitate efficient implementation of resource management processes.Key Tasks:Process operational payments, verify supporting documentation, and communicate approval in line with standard operating...

  • High-Level Administrative Assistant

    3 days ago

    Canberra, ACT, Australia Bright Horizons Family Solutions Full time

    **The Opportunity**We are seeking an experienced Executive Assistant or professional administrator to join our team as a High-Level Administrative Assistant. In this role, you will provide high-level support to the school Director and School Manager, including diary management, email triage, and responding to correspondence.You will work closely with the...