Administration Coordinator

Full details of the job.

Vacancy No: VN381

Vacancy Name: Administration Coordinator - Out of Home Care

City: ACT

Employment Type: Permanent

Duration: Ongoing

Join an exciting new opportunity with the Australian Childhood Foundation - Shaping the Future of Out of Home Care.

The Australian Childhood Foundation (The Foundation) will play an important role in the ACT Government's groundbreaking Out of Home Care (OOHC) reform, a transformational initiative outlined in the Next Steps for Our Kids strategy. This reform is all about creating a more responsive, inclusive, and compassionate OOHC system, focused on critical priorities like providing stability for children in care, working closely with Aboriginal Community Controlled Organisations (ACCO's), supporting early restoration, ensuring smooth transitions for young people leaving care, strengthening cultural connections, and building a flexible, needs-driven service system.

About the Role:

As the Administration Coordinator in the OOHC program, you'll play an important role in supporting the day-to-day administrative operations of the program. In this role, you will provide seamless program administration, supporting operational meetings, and offering critical programmatic support across our programs and services. If you're a highly organised, proactive problem solver with a passion for driving efficiency, then this is the opportunity for you.

As our Administration Coordinator, you will:

• Maintain and organise key administrative systems, including file registers, client records, and central filing systems.
• Coordinate and manage operational meetings, training sessions, and reflective practice, ensuring logistics, scheduling, and documentation are handled efficiently.
• Oversee the registration of new clients into Australian Childhood Foundation databases.
• Support carers by managing records, processing documentation, and facilitating communication between carers, families, and the program.
• Provide administrative support to program staff, including accounting and data management processes.
• Manage surveys, feedback collection, and maintain updated induction packs.
• Coordinate IT hardware deployment and provide infrastructure support for staff.
• Oversee financial and administrative tasks, including processing credit card purchases, arranging invoices, and tracking funding expenditures.
• Support office maintenance, infrastructure, and procurement, including setting up new offices and maintaining records.
• Handle general administrative tasks such as liaising with couriers and suppliers.

About you:

We are looking for someone who has:

• Experience in providing administrative support within community-based, social services, or similar settings.
• Skills in managing databases, maintaining accurate records, and handling sensitive and confidential information.
• Proficiency in coordinating meetings, including scheduling, minute-taking, and managing logistics for operational or program-specific meetings.
• Adeptness at maintaining client registers, ensuring data accuracy, and supporting program-specific administrative needs.
• Experience in developing and maintaining administrative systems that improve efficiency and accountability in program operations.
• Knowledge in IT hardware coordination, deployment, and providing support to staff across multiple locations.
• Skills in setting up and maintaining office facilities, equipment, and infrastructure to support smooth day-to-day operations.
• Cultural awareness and alignment with the values and sensitivities required when working with First Nations communities.

What's on offer:

• Competitive Compensation: Commensurate with experience and qualifications.
• Salary Packaging: Customise your rewards to align with your financial goals.
• Employee Assistance Program: Benefit from a range of support services for wellbeing.
• Resources Library: Access a wealth of knowledge and insights from leading experts.

How to apply:

To apply, please attach a copy of your Resume and Cover Letter addressing the About You/Key Selection Criteria. For more information or to request a copy of the position description, please email HR@childhood.org.au.

Australian Childhood Foundation (ACF) is committed to protecting children and young people from harm. We require all applicants to undergo an extensive screening process prior to appointment.