Medical Receptionist – Psychology Practice

4 weeks ago


Williamstown, South Australia The Mind Room Full time
Medical Receptionist – Psychology PracticeMedical Receptionist – Psychology Practice

2 weeks ago Be among the first 25 applicants

Medical Receptionist – Psychology Practice

Full-time | Collingwood VIC | Must have Allied Health or Medical Reception Experience

Join The Mind Room – A Leading Psychology Practice in Melbourne

We are looking for an experienced medical or allied health receptionist to be the welcoming face of our psychology practice. If you thrive in a busy healthcare environment, have experience with Medicare billing and practice management software, and live within a reasonable commute to Collingwood, we want to hear from you

Location: Collingwood, Victoria

Salary: $27.17 - $29.60/hour based on experience, plus super and annual leave loading, with additional support for professional development; Level 4-6'Support Services Employee' under the Health Professionals and Support Services Award [MA000027]

Why Join The Mind Room?

  • Work in a values-driven psychology practice making a real impact
  • Be part of a supportive and professional team
  • Career growth in clinic operations & client services
  • Enjoy a great workplace culture in a modern Collingwood clinic

About the Role

As our Medical Receptionist, you will be the first point of contact for our clients and play a crucial role in ensuring smooth clinic operations.

Your Responsibilities:

  • Front Desk & Client Support – Greet clients, answer inquiries, and create a welcoming environment.
  • Appointment Management – Schedule and coordinate bookings efficiently.
  • Medicare & Billing Administration – Process payments, Medicare rebates, and private health claims.
  • Clinic Support – Work closely with psychologists and the operations team.

The full job description is available here > https://tinyurl.com/tmrfohmay2025

Who We're Looking For

  • 2+ years of experience in medical, psychology, or allied health reception
  • 4+ years of client services experience
  • Strong knowledge of Medicare, private health billing, and appointment scheduling
  • Proficiency in practice management software (Halaxy experience a bonus)
  • Highly organised with excellent communication and multitasking skills
  • Resides within Melbourne's inner suburbs and can reliably commute to Collingwood
  • Availability for rotating early/late shifts & occasional Saturdays

Bonus Points For:

  • Experience in a psychology, physiotherapy, or GP practice
  • Knowledge of venue coordination and operations
  • Accounts receivable experience

How to Apply

Send your resume + cover letter with the subject line Operations Officer - Front of House outlining your allied health experience to hr@themindroom.com.au

  • Applications reviewed as received, final deadline: 30-May-25 (we reserve the right to close the selection process at any time)
  • Only applicants with the right to work in Australia will be considered.
  • As part of our commitment to thorough HR practices, we will notify all applicants of the outcome of their application.
Seniority level
  • Seniority levelMid-Senior level
Employment type
  • Employment typeFull-time
Job function
  • Job functionHealth Care Provider
  • IndustriesHealth, Wellness & Fitness

Referrals increase your chances of interviewing at The Mind Room by 2x

Get notified about new Medical Receptionist jobs in Collingwood, Victoria, Australia.

Melbourne, Victoria, Australia 3 weeks ago

Essendon Fields, Victoria, Australia 3 weeks ago

Medical Imaging Adminstration Receptionist

Parkville, Victoria, Australia 1 week ago

Melbourne, Victoria, Australia 4 days ago

Melbourne, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia 2 weeks ago

Parkville, Victoria, Australia 1 week ago

Point Cook, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia 1 week ago

Medical Receptionist & Administration Assistant

Melbourne, Victoria, Australia 1 week ago

Dandenong, Victoria, Australia 1 week ago

Medical Receptionist / Technician - FULL-TIME - Mooroolbark, Melbourne

Wheelers Hill, Victoria, Australia 1 week ago

Moonee Ponds, Victoria, Australia 2 weeks ago

Medical Receptionist / Technician - FULL-TIME - Mooroolbark, Melbourne

Mooroolbark, Victoria, Australia 1 week ago

Hawthorn, Victoria, Australia 2 weeks ago

Medical Receptionist / Technician - FULL-TIME - Mooroolbark, Melbourne

Dandenong, Victoria, Australia 1 week ago

Medical Receptionist / Technician - FULL-TIME - Mooroolbark, Melbourne

Templestowe Lower, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia 1 week ago

Melbourne, Victoria, Australia 1 week ago

Administrative Clinical Support Officer (Level 3)

Croydon, Victoria, Australia 11 hours ago

Parkville, Victoria, Australia 9 hours ago

Parkville, Victoria, Australia 3 days ago

Melbourne Airport, Victoria, Australia 6 days ago

Port Melbourne, Victoria, Australia 1 week ago

Melbourne, Victoria, Australia 2 weeks ago

Melbourne, Victoria, Australia 3 days ago

Administrative Support/PA, Medical Workforce

Melbourne, Victoria, Australia 1 week ago

Melbourne, Victoria, Australia 1 week ago

Williamstown, Victoria, Australia 5 days ago

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

  • Williamstown, South Australia The Xplorion Full time

    This position offers an exceptional opportunity for a Vocationally Registered General Practitioner to join a modern clinic in Werribee. The clinic focuses on providing high-quality, comprehensive healthcare, with a strong emphasis on both quality medicine and excellent client service.The support of a growing, collaborative team ensures that practitioners can...


  • Williamstown, South Australia Mediclinic Group Full time

    Senior Professional Nurse - Critical CareClosing date: 16/07/2025MAIN PURPOSE OF JOBThe Senior Professional Nurse supports the Unit Manager in ensuring a safe and positive client experience by mitigating clinical risks and coordinating care delivery. They provide direct patient care, as well as mentorship to new and student nurses in the unit.KEY...

  • Registered Nurse

    3 weeks ago


    Williamstown, South Australia Respect Full time

    OverviewRespect Portland North, Victoria, AustraliaJoin to apply for the Registered Nurse role at RespectRespect Portland North, Victoria, Australia5 days ago Be among the first 25 applicantsDirect message the job poster from RespectAre you a passionate RN looking to join a supportive and caring team? We have exciting full-time opportunities for you to join...


  • Williamstown, South Australia NSW Health Full time

    Administrative Officer (Level 3) - Dermatology, Ambulatory Care Business UnitEmployment Type: Permanent Full TimePosition Classification: Administrative Officer Level 3Remuneration: $68,338 - $70,468 per annum + Annual leave loading + SuperannuationLocation: Royal Prince Alfred HospitalRequisition ID: REQ606021About The RoleFormed in 1882, Royal Prince...


  • Williamstown, South Australia La Trobe University Full time

    Join to apply for the Senior Lecturer, Exercise Science role at La Trobe University3 days ago Be among the first 25 applicantsJoin to apply for the Senior Lecturer, Exercise Science role at La Trobe UniversityLa Trobe University is seeking an outstanding academic to join the Department of Sport, Exercise and Nutrition Sciences at either the Lecturer (Level...


  • Williamstown, Australia Brightside Medical Full time

    We are a growing family practice located close to public transport and parking in Williamstown, Victoria. The clinic has been purposefully designed to meet our vision of delivering high quality care in an intuitive and reassuring manner. Commencement date: ASAP Casual or part time position with 10-20 hrs/week during weekdays Essential criteria: -...


  • Williamstown, Australia Capital Radiology Full time

    **About Us** Capital Radiology are united by a shared vision: to be the diagnostic imaging specialists of choice, serving our communities with compassion, integrity, and precision. Our commitment to this vision means we are the first-choice provider for community-based diagnostic imaging. We are a part of the Integral Diagnostics community, which is a...


  • Williamstown, Australia The Clinic Williamstown Full time

    We are seeking an enthusiastic and hard-working person who enjoys personal interaction. The Clinic Williamstown requires a medical receptionist for 2 - 3 days per week. Permanent days would be Thursdays and Fridays with possibility of rotating Saturdays and other shifts to cover sick and annual leave. The role is rewarding and challenging and requires a...


  • Williamstown, Australia Capital Radiology Full time

    **About Us** We are united by a shared vision: to be the diagnostic imaging specialists of choice, serving our communities with compassion, integrity, and precision. Our commitment to this vision means we are the first-choice provider for community-based diagnostic imaging. We are a part of the Integral Diagnostics (IDX) community, which is a network of...


  • Williamstown, Australia Capital Radiology Full time

    **About The Role** Excellent opportunity for a customer service superstar to join our small supportive team as a Medical Receptionist in our fast-paced clinic located at **Williamstown** on a **full-time basis.**_There will be a requirement to rotate through our Altona, Werribee, Spotswood and Footscray clinics on an as needs basis._ As a medical...

  • Receptionist

    1 week ago


    Williamstown, Australia Capital Radiology Full time

    **About Us** Capital Radiology are united by a shared vision: to be the diagnostic imaging specialists of choice, serving our communities with compassion, integrity, and precision. Our commitment to this vision means we are the first-choice provider for community-based diagnostic imaging. We are a part of the Capitol Health community which is a national...

  • Practice Manager

    1 week ago


    Williamstown, Australia WiliamsTownKIDS Full time

    **Company Description** - Established paediatric practice within a supportive multidisciplinary and allied health setting. **Role Description** This is a part-time, on-site role located in Williamstown, VIC for a Practice Manager. The Practice Manager will be responsible for overseeing day-to-day operations of the paediatric practice, managing staff,...


  • Williamstown, Australia Gorilla Jobs Full time

    Private billing clinic | 65% of billings and a guaranteed rate of $170 p/h - High patient volume | Retiring Doctor | Nursing support + Allied Health - Flexible working hours | Spacious consult rooms with natural light | Partnership Medical Practitioner (VR) is required for a private billing medical clinic located in the beautiful Williamstown area of...

  • School Cleaner

    3 days ago


    Williamstown, Australia Serco Facilities Management Full time

    At **Serco**, we provide numerous benefits to enrich your professional journey. Seize control of your career growth with self-directed development opportunities. Experience a wide range of lifestyle perks through FLARE, our exclusive Serco Benefits program. Moreover, easily access psychological support, leadership guidance, financial services, and counseling...


  • Williamstown, Australia EddenRose Community Services Full time

    Based in Melbourne, Australia, **EddenRose Community Services** provides disability and support services under the NDIS (National Disability Insurance Scheme). **We are committed to providing quality, reliable and personalized care for people with physical and intellectual disability, to enhance their lifestyle and reduce the negative impact their disability...