Assistant Company Secretary

4 weeks ago

Sydney, New South Wales, Australia Greenfields Executive Recruitment & Search Full time
Assistant Company Secretary & Governance Advisor

The role of Assistant Company Secretary and Governance Advisor is to provide high-quality Corporate Governance and Company Secretarial support to a leading ASX Listed Financial Services organisation undergoing substantial growth.

You will be part of a high-performing team reporting into the Company Secretary.

Key Responsibilities:
  • Support the effective delivery of Company Secretarial services for the Board, Audit Committee, Risk Committee, People, Culture and Remuneration Committee, and Nominations Committee, as well as internal Executive Committees.
  • Prepare agendas, communicate Board paper requirements and deadlines, review papers prior to submission to the CEO to ensure high-quality standards are met.
  • Attend meetings as requested by the Company Secretary and record minutes and actions.
  • Prepare a calendar of meetings and establish and maintain a timetable of Board and Committee actions required during the year.
  • Review Board and Committee Charters.
  • Induct Directors and arrange briefings on matters related to Corporate Governance and duties of the Board.
  • Maintain registers and retain records related to the Board and Directors.
  • Monitor Directors' standing interests, share trading, and prepare related reporting.
  • Assist with the preparation of the Annual Report and Corporate Governance Statement.
  • Assist with the preparation of the Notice of Meeting and other governance aspects of the Annual General Meeting.
  • Advise on Corporate Governance best practice and support an effective corporate governance framework, including developing charters, policies, and procedures.
  • Prepare and lodge timely and accurate corporate regulatory filings, including ASX lodgements and ASIC filings.
Qualifications and Experience:
  • Candidates must have at least 2 years of experience in a Corporate Secretariat role, with expertise in ASX Listing Rules, ASIC compliance, and the Corporations Act.
  • A GIA, AICD, or similar qualification is essential.
  • The ability to manage and administer multiple online platforms, such as ASX Online, Diligent Boards, and proxy governance portals, is crucial.
About Us:

Greenfields is a specialist In-House Legal, Company Secretary, and Corporate Governance Executive Search & Recruitment firm, partnering with diverse clients across various sectors, including top ASX listed organisations, non-listed organisations, multinationals, small and medium-sized enterprises, and not-for-profits.

Job Details:
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Accounting/Auditing and Legal
  • Industry: Financial Services and Investment Management

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