Personal Assistant

540043 – Personal Assistant Radiation Oncology Department Calvary Mater Newcastle; Permanent Full Time. Salary Classification: Administration Officer Level 4, Year 1 - 2. Remuneration: $36.45 to $37.29 per hour + superannuation + annual leave loading + salary packaging options. Full-time role Monday to Friday, 8:30am - 5:00pm.

We are seeking a motivated and organised individual to join our Radiation Oncology team as a Personal Assistant supporting our Staff Specialists. This role would suit someone with strong organisational skills, attention to detail, and the ability to manage multiple priorities. Your responsibilities will include diary and inbox management, preparing correspondence, meeting minutes and agendas, scheduling appointments and liaising with patients and healthcare providers.

• Provide comprehensive administrative assistance including triaging telephone calls, patient and staff enquiries, collection and distribution of mail, preparing correspondence and documentation, filing, maintain calendars and email for other staff, arranging meetings, agendas and minutes, sending emails, arranging catering, preparation of presentations and conference material, journal searches, and other administrative duties as directed.
• Schedule and reschedule patient appointments in accordance with Radiation Oncology business rules and clinical staff availability.
• Prepare and distribute patient referrals and other relevant medical documentation and records.
• Ensure confidentiality and appropriate levels of discretion is maintained at all times.
• Provide relief for other administrative staff as required and perform other duties appropriate to the level of responsibilities, adhering to the Department's requirements and work expectations.

• Demonstrated experience in the provision of administrative support services, including the ability to take minutes and format complex business documents.
• Ability to work unsupervised and demonstrated record of self-directed work practices.
• Ability to work flexibly, organise and prioritise a diverse workload, work proficiently in periods of high demand and activity and execute duties with attention to detail.
• Demonstrates communication and interpersonal skills and ability to work cooperatively with other staff.

• A working knowledge of medical typing and/or terminology.

• Fitness Passport
• Gender Neutral parental leave
• Annual Leave Loading at 17.5%
• Superannuation contributions at 12%
• ADO's each month (for full-time employees)
• Novated leasing available for eligible employees
• Four weeks annual leave (pro-rata for part-time employees)
• Employee Assistance Program (EAP) for staff and family members
• Generous Salary packaging options that reduce taxable income and increase take-home pay

Click 'Apply for Job' and follow the prompts. As part of your application, you will be asked to: create a profile in the Calvary People Platform (if you are not an existing user); attach a current resume; provide a written response to four selection criteria (see "What you bring for the selection criteria"). Cover letters are optional (1-2 pages max). Please note: Only the criteria in the application needs to be addressed, however you'll be assessed against the full list of Essential Criteria located within the attached Position Description. You will be required to complete pre-employment checks which may include reference checks, work rights, criminal history check, WWCC checks, and a health evaluation. You may also need to provide evidence of immunisation as required for your role.