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HSE Administration Officer

1 month ago

Brisbane, Queensland, Australia Ingenia Full time
About Ingenia

We are a leading Australian property group that owns, operates and develops a fast-growing portfolio of Lifestyle communities (land lease communities) and holiday parks across key urban and coastal markets.

With over 1300 employees across 120 parks and communities, and offices in the 3 eastern seaboard states, we offer a dynamic and supportive work environment where our people can thrive.

About The Role

We are seeking a dedicated Administration Officer to join our Health, Safety, and Environment (HSE) team in a permanent role. As an Administration Officer, you will play a key role in supporting the HSE team by ensuring the smooth operation of systems, maintaining accurate data entry and reporting, and providing reliable day-to-day administrative assistance.

This is an exciting opportunity for an organised and detail-oriented administrator with a passion for efficiency to join our team.

Key Responsibilities
  • Manage contractor compliance processes, including account setup, maintaining up-to-date records, and ensuring documentation is complete and current
  • Review, track, and vet contractor-submitted documents such as insurances, licences, and safety documents
  • Track expiry dates of key documents and ensure timely follow-up for renewals
  • Compile and prepare data to support monthly and ad hoc reporting requirements
  • Maintain a structured electronic filing system in line with company procedures
  • Identify gaps or inconsistencies
  • Process purchase orders and invoices for approval and payment
  • Manage the central HSE inbox: triage incoming emails and respond or redirect as needed
  • Draft and edit HSE documentation including templates, reports, and registers
  • Assist with the preparation and formatting of documents, reports, and meeting materials
  • Provide administrative support for audits, investigations, and compliance checks
  • Maintain version control of HSE documents and forms
  • Coordinate stationery, PPE supplies, and administrative needs of the team
  • Create training files and presentations
What We're Looking For
  • Previous experience in an administrative role, ideally in a dynamic environment
  • Strong proficiency in Microsoft Office Suite (especially Excel, Outlook and Word)
  • Excellent attention to detail and a high standard of data accuracy
  • Demonstrated initiative and ability to prioritise tasks independently
  • Strong written and verbal communication skills
  • Good organisation and time management skills
  • Comfortable engaging with a range of internal and external stakeholders in a courteous and professional manner
  • Familiarity with Health and Safety or Contractor Management systems – preferred
  • Experience in a safety, compliance, or operational support environment - preferred
Culture and Benefits

We offer a competitive package, flexibility (including working from home for some roles), extensive training and development, career progression and generous reward and recognition programs including discounts at our Holiday Parks.