Document Control Lead

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Requisition ID: 286709

Job Location: Sydney, NSW

Relocation Authorized: None

Telework Type: Full-Time Office/Project

Overview

Great infrastructure transforms communities. Our customers' projects have a higher purpose – their roads, rail, communications, airports and energy projects are a gateway to a modern prosperous world. A world that caters for growing populations and keeps up with rapid technological change; a world that is resilient to economic and geophysical setbacks; a world powered by cleaner energy and systems that accelerate the path to global decarbonization; a world connected by smart and affordable transport networks to empower disenfranchised communities and unlock access to opportunities.

Job Summary

In this role, you will establish, plan, control and direct the Project scope of the document / record management program and some administrative activities.

Major Responsibilities

• Support the setup and maintenance of the Electronic Content Management System (ECMS) based on project needs, to register, control, distribute, transmit, file, and archive project records for a team.
• Assist in the planning of the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project.
• Support the development of and implementation of the records retention and turnover plans.
• Support quality assurance audits, internal technical reviews, client reviews, and external audits.
• Manage project access to the ECMS by creating accounts and inviting users to the ECMS, perform associated tasks with ECMS administration, and train others in these tasks.
• Ensure supplier and customer documentation is processed within established schedule standards.
• Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
• Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.

Education And Experience Requirements

• Must have a minimum of 5 years project-based experience managing a document/records management program with focus on configuration of the ECMS, work processes, and coordination of project workflow with other entities. Experience must have been obtained within the past 7 years.
• Must have a minimum of 3 years in a supervisory or leadership role managing a document/records program team. Experience must have been obtained within the past 5 years.
• At least 2-years' practical advanced experience using Aconex.

Required Knowledge And Skills

• Must have the right to work in Australia without sponsorship.
• Must be able to obtain a security clearance. (requirement is to be an Australian National or have obtained full Australian residency)
• Must have intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
• Must be able to organize and prioritize assigned document management tasks.
• Have strong interpersonal and customer service skills.
• Have ability to work flexibly and collaboratively across all levels of the organization.
• Must be flexible and able to accept and quickly adapt to changes in work focus.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Equal Opportunity

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com

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