Executive Assistant to CEO and Board

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Looking for a purpose-driven role that makes the world a better place? This may be it. Legacy serves the families of those who served - the families of veterans who have given their life or health in the name of their country. These are families of veterans who may have served in older conflicts such as World War I, II or the Vietnam War, or more recent conflicts such as in Iraq, Afghanistan or peace-keeping missions. Of those veterans who did return, many did so incapacitated - either physically or mentally. Legacy is here to help their partners and children as we have for almost 100 years in South Australia and Broken Hill. We help with financial assistance, social connection, help with mental health and dealing with government departments or even just organising help around the home.

The Executive Assistant (EA) to the CEO and Board is a highly skilled and trusted professional responsible for providing high-level administrative, strategic, and logistical support to the Chief Executive Officer and the Board of Directors including the President and Board Chair. This role requires exceptional organisational abilities, discretion, interpersonal skills, and the capacity to manage a wide range of confidential and time-sensitive matters with professionalism and efficiency.

The EA will act as a critical liaison between the CEO, Board members, senior leadership, and external stakeholders, ensuring seamless communication and efficient operations across all executive and board functions.

You'll be a part of a team of 12 at the Torrens Parade Grounds in a beautiful heritage building with a brand new fit-out. You'll have free, off-street car parking and the River Torrens next door to go for a lunch-time walk, jog or just feed the ducks. We also have a great coffee machine that grounds fresh beans - yum. Your salary will be commensurate with the market rate, but you will also enjoy additional salary-sacrifice benefits that will increase your take-home pay. That's one of the added advantages for working for a Not-For-Profit organisation.

Legacy is an apolitical and non-religious organisation. It is quintessentially Australian. We work alongside the RSL but whereas it focuses on the veteran themselves, Legacy focuses on the partner and children of veterans. You may have had a connection with the defence industry or no connection - it doesn't matter. What does matter is that you want to work for an organisation that helps people.

Key Responsibilities

Support to the CEO

Manage the CEO's calendar, schedule meetings, coordinate travel arrangements and ensure effective time management.

Draft and distribute accurate minutes of monthly board meeting and maintain official records in accordance with legal and governance requirements.

Assist with organisation of Annual General Meeting and associated governance requirements.

Prepare, proofread, and edit correspondence, reports, and presentations.

Handle confidential information with discretion and act as a gatekeeper for internal and external communications.

Coordinate logistics for meetings, speaking engagements, and other CEO-related events.

Assist with the preparation and tracking of executive priorities, projects and initiatives.

Support to the Board – specifically President and Board Chair

Manage the President and Board Chair's calendar, coordinating Section and Group visits, travel, letters, commemorative events, organising floral wreaths and tributes

Print out monthly Board pack and any other documents required by President and Board Chair

Coordinate all Board and committee meetings, including scheduling, room booking and catering logistics and distribution of agendas and meeting materials.

Serve as the primary point of contact for Board members, ensuring timely communication and follow-up on action items.

Support onboarding and orientation of new Board members.

Operational and Strategic Support

Act as a liaison between the CEO and internal departments and external partners.

Anticipate needs and provide proactive support to ensure the CEO and Board operate at peak effectiveness.

Manage and maintain a system for tracking strategic goals, Board resolutions, and key performance metrics.

Lead or assist with special projects and events as needed.

Key Selection Criteria

Proven experience (5+ years) as an Executive Assistant, ideally supporting a CEO and/or Board of Directors.

Experience in corporate governance, Board operations, or nonprofit administration is a plus.

Proficient in Microsoft Office Suite, calendar management tools, and board management software (eg. Our Cat Herder or similar).

Excellent written and verbal communication skills.

High degree of professionalism, confidentiality, and emotional intelligence.

Strong organisational and time-management skills with a proactive, detail-oriented approach.

Ability to work independently, prioritise tasks, and adapt in a fast-paced, dynamic environment.

Judgment and Discretion: Handles sensitive matters with absolute confidentiality and professionalism.

Communication: Builds strong relationships with internal and external stakeholders; clear and diplomatic communicator.

Adaptability: Thrives in a changing environment and maintains focus under pressure.

Initiative: Anticipates needs and proactively develops solutions.

Attention to Detail: Meticulous with written materials, logistics, and recordkeeping.

Work Environment and Conditions

Working hours 8.30am to 4.30pm on-site with flexibility around this

Free, off-street car parking

Not-for-profit Salary Sacrifice tax benefits

Salary match Number of applicants Skills match

Your application will include the following questions:How many years' experience do you have as an Executive Assistant to the Chief Executive Officer? Which of the following statements best describes your right to work in Australia? Which of the following Microsoft Office products are you experienced with? What's your expected annual base salary? How much notice are you required to give your current employer? Do you have a current Police Check (National Police Certificate) for employment? How many years' experience do you have as a Minute Taker?

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