Patent Filings Paralegal

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At Griffith Hack, we're using the lens of IP to give clients a fresh perspective on markets, business opportunities, innovation and brands.

Beyond simply protecting IP, we help businesses grow through focusing on the outcomes that support commercial sustainability and innovation.

Part of the IPH Group, we are an established IP services firm with a long history and national presence. Our team is made up of high performing individuals and world class experts who seek to understand our clients' needs with curiosity and attentiveness. We are rapidly growing and are constantly seeking innovators to join us.

Who We Need

A Filings Paralegal to work in the Foreign Filings team. The primary function of this position is to manage the filing of patent and design cases for all Griffith Hack patent practice groups.

We are looking for someone with proven experience in managing all aspects of foreign and local patent and design filings.

This position is ideal for candidates who excel and thrive in a dynamic, friendly and supportive environment. It offers a broad range of responsibilities and ample opportunity for learning and growth.

To be successful in this role, you will display:

• Outstanding levels of accuracy and client service skills
• A proactive and enthusiastic approach to work independently and part of a team
• Strong organisation and time management skills
• Fast learner who understands concepts and processes easily
• A high level of professionalism and adaptability to changing situations
• Problem solving skills and technical proficiency
• Effective communication skills, written and verbal
• Commitment to provide best service with a positive mindset

Key Accountabilities and Responsibilities

• Create new files for all Foreign and Australian patent and design applications; manage all filing instructions, in consultation with instructing Attorney
• Assist with all filing instructions, associated correspondence/documentation and manage administrative issues relating to patent and design filings
• Liaison with Foreign Agents and Patent Offices in Australia and New Zealand including DFAT, Consulates and Embassies as required and directed
• Maintain client database records, case status records, create and maintain diaries
• Consult with Attorneys on patent and design applications
• Manage case workload and deadlines to ensure cases are filed and managed professionally and with care
• Keep clients up to date on progress of filings, including preparing invoices for each action

Experience

• Prior experience working in Foreign Filings
• Working to deadlines
• Administration and accurate data entry
• Previous experience working in the Intellectual Property profession and with patent filing and administration

Location: Melbourne/Sydney/Brisbane/Perth

This is a full-time role however there may also be an opportunity for it to be Part-time 0.8.

How To Apply

If either of these roles sound like you, and you have work rights in Australia, we'd love to talk. Please email HRgriffithhack@griffithhack.com.au with:

• Why you are interested in this position

Note: This description is an indication of the minimum responsibilities required of the position. It is not intended to define specific duties or responsibilities, or to limit or modify the right of management to assign and direct the work of staff under supervision. It should not be taken to exclude other duties not mentioned that require a similar level of competency or to limit growth or change of responsibilities within the role over time to align to business needs.

Successful candidates will undergo a standard pre-employment screening as part of the hiring process within the IPH Group. This process may include verifying key information such as your identity, qualifications, references, and criminal history. By submitting your application, you acknowledge that you may be required to complete any necessary background checks relevant to the role. Kindly note that only shortlisted applicants will be contacted.

Seniority level

• Seniority levelNot Applicable

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative and Legal
• IndustriesLegal Services and Professional Services

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