Administration Coordinator

(HEO4) $71,460 - $78,326 per annum plus an employer contribution of 17% superannuation applies.

Fixed term, full-time position available until December 2025

The Innovation and Commercialisation Services team has a continuing opportunity for an experienced, collaborative Administration Coordinator to be an integral part of their team.

Working under general direction, the Administration Coordinator provides finance, system, and general administrative support services. Responsibilities include data entry, filing, Work Health & Safety (WHS), diary management, travel and event bookings, credit card acquittals, coordinating meetings and events, staff induction, procurement of office supplies, invoicing, and payments. The role also involves routine audits, supporting system updates, and monthly reporting.

To be successful, you will need:

1. Demonstrated high-level administrative skills, including effective prioritization and work management.
2. Experience with data entry and database use.
3. Good interpersonal skills and the ability to contribute to a team environment, delivering professional, customer-centric services.
4. Attention to detail and diligence, especially in data entry, correspondence handling, and calendar management.
5. Initiative and a solution-focused approach to administrative support.

Please note: This position requires Australian Citizenship as it may require a Defence Clearance.

The path to Adelaide University

We are on an exciting journey to establish Adelaide University, opening in January 2026. It will combine the strengths of the University of Adelaide and the University of South Australia, aiming to create an accessible, future-focused educational institution that fosters research and innovative teaching. Learn more about Adelaide University HERE. Additional information will be provided during the recruitment process.

Enjoy an outstanding career environment

We offer a rewarding workplace with diverse, high-quality education and research programs, including collaborations with industry, government, and community partners. This provides extensive opportunities for a fulfilling career.

Our culture embraces diversity and aligns with our Staff Values and Behaviour Framework and core values of integrity, respect, collegiality, excellence, and discovery. We believe our people are our greatest asset and are committed to developing their skills and capabilities.

We support flexibility to help staff manage work and personal life demands.

Our benefits include salary packaging, flexible work arrangements, professional development programs, and on-campus health and fitness facilities.

Learn more at: adelaide.edu.au/jobs

Your division's broader role

The Division of Research and Innovation leads the university's research strategic planning, manages research activities, partnerships, and investments, and adapts to external changes. Learn more at: adelaide.edu.au/research/about-us/

If you have the talent, we'll give you the opportunity. Together, let's make history.

Click on the 'Apply Now' button to access the online application form. Please submit a cover letter, resume, and a document addressing all selection criteria as specified in the position description.

Applications close at 11:55 pm on Sunday, June 29th, 2025.

The University reserves the right to close this advertisement early if a suitable candidate is found.

For further information

Contact:

Jenny Nagorcka
Manager Business Development Services
Innovation and Commercialisation Services
P: +61 (8) 8313 1339
E: jenny.nagorcka@adelaide.edu.au

Full position description and selection criteria are available below (if links do not appear, try viewing on another device).

We are an Equal Employment Opportunity employer committed to diversity and inclusion. Female applicants, people with disabilities, and Aboriginal and Torres Strait Islander peoples meeting the requirements are strongly encouraged to apply. Please advise us of any support or access requirements at the time of application.