Administration and Finance Support Officer

1 week ago

Melbourne, Victoria, Australia Unitedvoicewa Full time
Administration and Finance Support Officer

United Workers Union

The United Workers Union is seeking a highly motivated full-time Administrative / Finance Support Officer based in Docklands, VIC.

We are seeking candidates who are available for an immediate start.

United Workers' Union is a powerful member-led union whose sole purpose is to serve the collective interests of members in workplaces and communities by winning significant and long-lasting gains. The Union is driving change by growing union membership, developing leadership amongst our members, encouraging active member participation in the union, building and enforcing standards in our sectors, and campaigning both politically and in the community.

As a union with a proudly diverse membership, we are committed to equity and inclusion; and continuing to build a union that is truly representative of the workers we cover. We encourage applications from people of Aboriginal and Torres Strait Islander backgrounds, people from diverse cultural and linguistic backgrounds, LGBTQIA+ people and women.

KEY RESPONSIBILITIES

This role provides administrative and finance support for the State office, Portfolios, Directors, industry and specialist teams to ensure that the office works effectively and efficiently.

This role is required to undertake core administrative and finance work and will be a detail-oriented team player with great service delivery skills.

DUTIES

The duties of this position are as follows:

  • Overseeing the general building and equipment maintenance issues for Union owned buildings in Victoria including but not limited to;
    • Liaising with key stakeholders for repairs and maintenance
    • Obtaining electricity readings from the roof monthly
    • Liaising with tenants regarding maintenance, swipe access and lease renewals
    • Swipe card access management & invoicing
    • Oversee the Victoria directly employed cleaners and maintain, and order cleaner supplies as required
  • Oversee the fleet management for the VIC State Office including but not limited to;
    • Repairs and maintenance
    • Pool car and carpark management
    • Selling/buying of vehicles
    • Vehicle inspections
    • Database management
  • Monitor and manage shared mailboxes
  • Maintain and distribute equipment and merchandise with strict record keeping.
  • Assist with mail-outs when required and regular liaising with postal and courier services and monthly reconciliations.
  • General finance data entry and end of month reconciliation.
  • Building rapport with members, suppliers and stakeholders
  • Shows initiative and problem-solving capabilities
  • Backup reception duties include meeting and greeting visitors, receiving and distributing parcels, coordinating incoming and outgoing mail, assist visitors signing in and out, monitoring general office email inbox, booking couriers and taxis when requested and other reception duties as directed.
  • Support organising staff by completing photocopying tasks, scanning, data entry, typing, formatting, and collating documents including spreadsheets and word processing.
  • Assist with preparation for meetings and training including booking rooms, setting up meeting rooms and Zoom/Teams meetings, technology and organising catering.
  • Assist with planning for Union events, training, meetings and conferences including booking off-site and onsite training facilities, transport, ordering, catering and other event logistics.
  • Other Administration, building, fleet and finance tasks as requested.
KEY SELECTION CRITERIA

The skills required for this position are:

  • Experience in finance and administration, preferably in a union, nonprofit, or membership-based organisation.
  • Previous experience overseeing general office building and equipment maintenance preferable.
  • Advanced telephone etiquette and face to face service.
  • Excellent communication and customer service skills.
  • Positive work attitude and time management.
  • Proactive nature with initiative and drive for success.
  • Experience with Outlook, Word and Excel.
  • Excellent verbal and written communication skills.
  • A commitment to the United Workers Union's values.
RENUNERATION

Full-time office-based role working standard business hours.

Other entitlements include:

  • 4 weeks annual leave
  • 16% Superannuation
  • 25 % Annual Leave Loading
How to Apply

Please submit your resume, together with a cover letter addressing the selection criteria to Catherine Coghlan, Deputy Director (People, Culture and Change) through the UWU Careers Portal - click the "Apply Now" button.

For further information about the role, please email jobs@unitedworkers.org.au using the subject line: Administration and Finance Support Officer enquiry via EthicalJobs.

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