Site Coordinator

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Position Description

An established leader in the Northeast Ohio civic landscape, College Now has been changing the lives of students in our region since 1967 by providing college and career access advising, financial aid counseling, and scholarship and retention services to students from middle school through adulthood. College Now provides a sizable portion of its services to low-income, first-generation college-going students and families.

Position Description

An established leader in the Northeast Ohio civic landscape, College Now has been changing the lives of students in our region since 1967 by providing college and career access advising, financial aid counseling, and scholarship and retention services to students from middle school through adulthood. College Now provides a sizable portion of its services to low-income, first-generation college-going students and families.

When you work for College Now, you are part of an innovative and visionary team, committed to College Now's mission, vision, and values as we are committed to creating a collaborative, inclusive workplace for team members. Offering superior benefits, ample opportunities for professional growth and development, and the chance to make an impact on the community, College Now is where careers are made and grown.

Position Title: Advising Site Coordinator, Advising Programs and Services

Status: Full-time, Non-Exempt

Standard Hours: 40 hours/week; occasional evening and weekend hours; some flexibility with remote work when possible

Location: Rotating between office location and school or partner sites in the community

Reports To: Manager of Advising Programs and Services

Starting Salary: $43,000

Assigned to: Advising Programs and Services Department

Position Summary

The Advising Site Coordinator helps students aspire to, prepare for, enroll in, and find resources to pay for postsecondary education. This is mainly accomplished through coordinating comprehensive programming associated with federally funded programs and meeting compliance and reporting requirements. Programs and services are implemented via classroom workshops, group sessions, individual student meetings, parent/guardian meetings, and after-school programming. The Advising Site Coordinator will work with students in grades that can range between 6 - 12.

Essential Functions

• Provide group and individual services to students in all assigned schools or sites. These services may include:
  • Assisting students with discerning career and college goals by providing information regarding educational options beyond high school, including institutional choice, career options, admissions and financial aid.
  • Advising students about college entrance exams (including ACT, SAT, SAT subject tests) and test preparation resources; assisting students with test registration forms and providing fee waivers. Provide entrance exam preparation.
  • Supplying students with admission and financial aid applications; providing waivers, where appropriate, for application fees and tuition/housing deposits.
  • Guiding students through the financial aid process, including assistance with the FAFSA and CSS Profile, advocating for those with special circumstances, reviewing the SAR, interpreting college financial aid award letters, assisting with verification and helping students with any other necessary paperwork.
  • Promoting scholarship opportunities and encouraging students to research and apply for applicable scholarships and awards.
• Recommend qualified high school seniors for College Now scholarships, collect required documentation, and enter appropriate information in a web-based student database.
• Plan multiple day trips to expose students to colleges, universities, and businesses; attend the trips as a chaperone.
• Attend all advisor training and meetings.
• Provide support for various College Now events and functions as requested or assigned.
• Track all services by accurately entering demographic information, contacts, and notes in a student information database.
• Adhere to strict confidentiality in student record keeping.
• Be knowledgeable of program grant guidelines.
  

Must-Have Skills

• High level organizational skills and able to multi-task in a busy environment.
• Must be oriented to meeting goals and due dates.
• Must be detail-oriented.
• Professional oral and written communication skills.
• The individual must be able to work autonomously and in a team environment with a collaborative focus.
• Demonstrate excellent judgement; and as a support to administrative and financial functions.
• Adaptable to changing priorities, changes in schedules due to grant, schedule, or school changes.
• Must be able to provide own transportation to multiple locations throughout Northeast Ohio.
• Must be able to carry up to 10 pounds daily, consisting of a laptop computer, printer, and advising materials.
• Must have reliable transportation to be able to go to multiple sites or locations.
  
  

Must-Have Technical Skills

• Proficient in Microsoft Office 365 Applications (Outlook, One Drive, Word, Excel, Teams, OneNote, PowerPoint).
• Ability to support meeting facilitation and run meetings, when necessary, on various virtual meeting tools such as Zoom, Google Meet, and GoToMeeting.
• Ability to enter data on advising services, run reports, and monitor services offered to students.
  
  

Previous Work Experience

• Must have experience working with adolescents, and strong communication and interpersonal skills.
• Ideally, teaching or tutoring experience within schools or organizations that support schools are a plus but not required.
• Fluency in Spanish is a plus for some location assignments but is not required.
• Must be able to work autonomously and in a team environment with a collaborative focus.
  
  

Education Requirements

• An Advisor must have a bachelor's degree, and a minimum of either one year of college access/financial aid experience or one year of experience teaching adolescents.
  
  

"Nothing in this position description restricts management's right to assign or reassign duties and responsibilities to this job at any time."Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionOther
• IndustriesCivic and Social Organizations

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