Office Manager

21 hours ago

Brisbane, Queensland, Australia Guerrilla Maintenance Services Full time
Office Manager (Administration, Payroll & Accounts)

An opportunity exists to join a dynamic small business that provides Civil & Mechanical engineering and construction services to the Mining & Heavy Industry sectors. The business has a reputation built on reliability, quality service, and standards, backed by customer engagement and satisfaction.

This role will support the continued growth and brand promotion of the business. Working closely with the Senior leadership team—including the Principal Engineer, Operations Manager, Maintenance & Construction Superintendent, and Senior Engineer—you will oversee day-to-day administration, procurement, HR, accounts, and logistics planning and booking.

We seek a personable individual who understands the importance of a process-driven work environment. You will contact shortlisted candidates in recruitment drives and manage onboarding primarily through phone calls and conversations rather than email.

The incumbent will work within our current systems and processes, proposing improvements as needed. All work should utilize standard Microsoft Office products and our accounting software, Xero. The role is 100% remote, requiring high autonomy and connectivity via Teams. You will handle multiple tasks methodically and seamlessly throughout the day.

As Office Manager, you'll be someone who remains composed under pressure, enjoys organization, and anticipates team and client needs. While HR or Office Administration experience in the Mining industry is not essential, industry experience is highly valued for better understanding. Knowledge of travel arrangements (flights, hire cars, hotels) is required. The key focus areas include:

  • HR Administration
  • Accounts management using Xero and related add-ons
  • Project crew onboarding, logistics planning, and booking

Key responsibilities include:

  • Managing daily office and administrative functions to ensure a productive, ISO-compliant environment
  • Monitoring key dates and timelines, maintaining updated systems and documentation
  • Supporting job scheduling, resource allocation, onboarding, and client site preparations
  • Handling travel and accommodation bookings and advising staff and clients accordingly
  • Managing Accounts Payable, Accounts Receivable, reconciliation, payroll, and bookkeeping in Xero
  • Procurement of site equipment, supplies, inventory management, and other duties as directed
  • Leading process improvement initiatives collaboratively to support business growth
  • Managing document and electronic filing systems

If you're an Office Administration professional eager to impact a growing business, we encourage you to apply now.

Unlock job insights

Salary match, number of applicants, skills match

Applicants will answer questions about their experience with administration management, right to work in Australia, bookkeeping, payroll, accounts payable, and experience with accounting packages.

Please include any relevant details if you report this job ad as fraudulent, misleading, or discriminatory.

#J-18808-Ljbffr

  • Office Administration Manager

    3 hours ago

    Brisbane, Queensland, Australia Employment Office Australia Full time

    Opportunity to grow a career with an established business in this hands-on role involving sales, finance, and operationsCompetitive salary, with on-target bonusesTransition into General Manager role after probationary periodPotential for overseas travel to their International officesAbout the OpportunityT.E.A Transmissions is looking for an experienced and...

  • Manager, Administration And System Support,

    2 weeks ago

    Brisbane, Queensland, Australia Office Of Industrial Relations Full time

    Manager, Administration and System Support, Office of Industrial Relations Add expected salary to your profile for insights Working with us is more than just a job, it's making a difference to people's lives.We're Queensland's work health and safety regulator, part of the Office of Industrial Relations (OIR).Our purpose is to improve work health and safety...

  • Manager, Administration and System Support,

    2 weeks ago

    Brisbane, Queensland, Australia Office of Industrial Relations Full time

    Manager, Administration and System Support, Office of Industrial RelationsAdd expected salary to your profile for insightsWorking with us is more than just a job, it's making a difference to people's lives.We're Queensland's work health and safety regulator, part of the Office of Industrial Relations (OIR).Our purpose is to improve work health and safety and...

  • Manager, Administration and System Support,

    2 weeks ago

    Brisbane, Queensland, Australia Office of Industrial Relations Full time

    Manager, Administration and System Support, Office of Industrial RelationsAdd expected salary to your profile for insightsWorking with us is more than just a job, it's making a difference to people's lives.We're Queensland's work health and safety regulator, part of the Office of Industrial Relations (OIR).Our purpose is to improve work health and safety and...

  • Director, Corporate Services, Office of the Governor

    12 hours ago

    Brisbane, Queensland, Australia Office of the Governor Brisbane Full time

    Director, Corporate Services, Office of the GovernorThis is a rare and prestigious opportunity to join the Office of the Governor as Director, Corporate Services, providing strategic and operational leadership that enables the Governor to fulfil constitutional, ceremonial, and civic duties across Queensland and internationally. Based at the Government House...

  • Office Manager

    4 weeks ago

    Brisbane, Queensland, Australia Zeolla Solutions Full time

    Employer: Exchange DepotLocation: Southport QLD 4215Position: Office ManagerFull-time Position (38 hours per week)Salary: $76,000 - $80,000 per annum + SuperannuationWe are an Australian-owned and operated company dedicated to achieving positive environmental and social impact by working with State Governments to incentivise bottle and can recycling.When you...

  • Office Manager

    3 hours ago

    Brisbane, Queensland, Australia Triple E Construction, Inc. Full time

    2 days ago, be among the first 25 applicants.Get AI-powered advice on this job and access more exclusive features.Direct message the job poster from Triple E Construction, Inc.Media Relations / Communications Executive & Storyteller | Former Assistant News Director & Broadcast Journalist | Crisis Communications & Public RelationsCompany DescriptionTriple E...

  • Office Manager

    3 weeks ago

    Brisbane, Queensland, Australia AQMIND PTY LTD Full time

    Our Client , National Medical Recruitment Pty Ltd is seeking a highly organised and proactive Office Manager to oversee the smooth day-to-day operations of our busy office. This pivotal role will suit someone with exceptional communication skills, strong attention to detail, and the ability to manage competing priorities with ease. You will be responsible...

  • Office Manager

    4 weeks ago

    Brisbane, Queensland, Australia FEC OPERATIONS (AUSTRALIA) PTY LTD Full time

    For 30 years, Far East Consortium (FEC) has transformed urban landscapes and breathed new life into the heart of Australia's cities. FEC's national expansion sees an impressive pipeline of projects, in excess of $10 billion, including West Side Place Melbourne, Queen's Wharf Brisbane, The Towers at Elizabeth Quay and Perth Hub in Perth, and The Star...

  • Office Manager

    4 weeks ago

    Brisbane, Queensland, Australia FEC OPERATIONS (AUSTRALIA) PTY LTD Full time

    For 30 years, Far East Consortium (FEC) has transformed urban landscapes and breathed new life into the heart of Australia's cities. FEC's national expansion sees an impressive pipeline of projects, in excess of $10 billion, including West Side Place Melbourne, Queen's Wharf Brisbane, The Towers at Elizabeth Quay and Perth Hub in Perth, and The Star...