Administration Officer, Finance Hub

3 weeks ago

Brisbane, Queensland, Australia EducationHQ Full time
Administration Officer, Finance Hub - Financial Advisory Services

Join to apply for the Administration Officer, Finance Hub - Financial Advisory Services role at EducationHQ

Administration Officer, Finance Hub - Financial Advisory Services

2 days ago Be among the first 25 applicants

Join to apply for the Administration Officer, Finance Hub - Financial Advisory Services role at EducationHQ

job recruited via Department of Education and Training (Queensland) (Brisbane, Queensland, Australia)

Job Reference QLD/MSR653442/25T

Closing date August 21, 2025

Location Brisbane - South

Contact (07) 3034 5897

About This Job

About the Department of Education:

Working for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and innovation. Be part of an environment that respects professionalism and diversity, offers training and development opportunities and embraces flexible careers and work-life balance. Find out more about working with us.

About The Role

The Finance Hub is responsible for delivering financial processing, support, and advice to schools under a formal fee-for-service agreement.

Reporting to the Financial Advisory Services Manager, this role involves working closely with multiple schools, particularly Principals and Business Managers, that are part of the Hub within the region. The successful applicant will take primary responsibility for the day-to-day financial processing of Hub schools in OneSchool, ensuring compliance with financial policies and procedures.

Responsibilities Include

  • Perform financial processing in OneSchool and SBS Finance, including invoice payments, purchase requisitions, purchase order maintenance, corporate card reconciliations, bank reconciliation, and receipting.
  • Manage accounts receivable, including receipting, invoicing (individual/bulk), cancellations, and parent refunds, as well as asset creation and disposal, journal preparation, and BAS review with GST corrections.
  • Coordinate key financial activities such as end-of-term Systems Evaluation Checklist completion and preparation of budget adjustments for Principal approval.
  • Provide monthly financial reports for Principal review, ensuring high audit standards, and assist with Control Self Assessments, School Financial Data Collection, and other acquittals.
  • Support purchasing, procurement, and strategic financial planning for Hub schools in collaboration with Senior Finance Officers.

About You
  • Strong knowledge and experience with OneSchool is essential.
  • Prior experience as a Business Manager or Administrative Officer with a finance focus is highly desirable.
  • Ability to work independently, set priorities, manage workflows, and meet processing deadlines.
  • Familiarity with Department of Education policies, procedures, and financial audit requirements.
  • Strong communication skills, with the ability to clearly explain financial concepts to Hub school staff.
  • Proficient in technology, particularly in using Microsoft Teams effectively.

Interested? To Apply:
  • Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
  • Attach a 2-page response to the How you may be assessed section of the attached role description

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.Seniority level
  • Seniority levelEntry level
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative
  • IndustriesBook and Periodical Publishing

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