L&D Program Coordinator

Join to apply for the L&D Program Coordinator (18 Month Max Term Contract) role at ASX

ASX: Powering Australia\'s financial markets

When you join ASX, you're joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all. In your new role, you'll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub.

We are a diverse organisation that values inclusion and flexible working arrangements. We encourage you to apply even if you do not meet every criterion. Background checks, including reference and police checks, will be completed as part of the onboarding process for successful candidates.

Support the Culture & Capabilities Stream of the Accelerate Program with the planning, coordination and delivery of Learning & Development activities. You'll help ensure L&D project activities run smoothly and efficiently, supporting both the operational and strategic aspects of the program. This role sits within a team that operates with an agile mindset and works with HR subject matter experts.

The Capability Team (a department within People & Culture) equips employees with the right skills, knowledge and human capabilities. ASX is undergoing strategic transformation with a focus on culture, operational resilience, and leadership capability. The P&C Capability team develops and delivers learning content, coaching and advisory services, and supports current and emerging leaders and high-potential talent through end-to-end learning initiatives. This role provides high quality learning program management and event management to the team.

• Program delivery: Proactively schedule and coordinate meetings, workshops, learning activities and stakeholder engagements.
• Maintain records in the SuccessFactors Learning Management System and other internal databases.
• Prepare reporting on L&D metrics to support program deliverables. Act as the first point of contact for Culture & Capabilities Stream L&D activity.
• Contribute to streamlined processes, procedures and systems in line with business needs.
• Assist the Capability Team with resources and communications for learning and development content.
• Liaise with internal departments to gather information and maintain alignment.
• Support meetings by capturing minutes, tracking actions and ensuring follow up.
• Manage and maintain project and program documentation.
• Assist in communicating change requirements in line with ASX's change strategy.
• Evaluate and monitor the performance of learning delivery activities.
  • Risk Management & issue resolution: Identify potential risks and develop mitigation strategies.
  • Proactively address challenges and resolve issues to meet timelines and deliverables.
    • Continuous Improvement: Promote a culture of continuous improvement, collect feedback and implement lessons learned to enhance future projects.
    • Demonstrate behaviours in line with the ASX culture (committed, accountable, connected, curious).
    Your Experience And Qualifications

Must have

• Previous experience in an administration, HR or coordination role (ideally within Learning & Development, HR or Talent) in a project delivery environment.
• Experience managing and coordinating schedules, events or programs end to end.
• Experience coordinating learning or similar events, including in face-to-face, virtual, individual and group learning environments.
• Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
• Experience with Learning Management Systems (preferably SuccessFactors and/or Workday).
• Excellent attention to detail, communication, planning, time management and organisation skills, with problem-solving ability and stakeholder management.
• Understanding of project delivery frameworks and methodologies (familiarity with Jira and/or Confluence desirable).
• Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook) with advanced Excel skills (PivotTables, Power Query, dashboards).
• Willingness to learn and interest in development and organisation of workplace adult learning and organisational change initiatives.
• Interest in growing a career in Learning & Development, including performance consulting, instructional design and facilitation skills over time.
  • Nice to have
  • Experience working with external vendors, facilitators and learning providers.
  • Experience within a Financial Services sector.
  • Interest in culture transformation initiatives.
  • Familiarity with eLearning platforms, digital learning tools and virtual classroom technologies (MS Teams, Zoom, etc.).

We will arrange for successful candidates to have background checks as part of the onboarding process. We support flexible working and hybrid arrangements.

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Other

Referral program: Referrals increase your chances of interviewing at ASX.