Operations Assistant

5 days ago

Sydney, New South Wales, Australia Asian Development Bank (ADB) Full time
Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Operations Assistant is assigned to the Pacific Liaison and Coordination Office (PLCO) within the Pacific Department (PARD). PLCO oversees regional technical assistance and operations in Nauru, Solomon Islands, and Vanuatu.

You will be based at the Pacific Liaison and Coordination Office in Sydney, Australia. You will report to the designated international staff and senior officer.

Your Role

As an Operations Assistant, you will provide administrative support to PLCO activities and assist with project implementation, technical assistance (TA) processing and implementation, database management, and logistics support.

You Will
  • Manage supervisor(s) calendar in scheduling meetings with partners (internal and external).
  • Process missions and archive related documentation (travel requests, expense reports).
  • Process requisitions and purchase orders for institutional procurement and assist with budget preparation using eProc.
  • Provide logistics support, set up meetings, and assist with transportation for visiting missions to PLCO.
  • With guidance from international and senior local staff, prepare draft routine communications to the governments and other partners, ensuring compliance with the latest ADB template and Handbook of Style and Usage and procedures.
  • Facilitate dispatch of signed communications.
  • Coordinate with government agencies on approval requests and outstanding obligations.
  • Support the team in related operation activities such as selection of consultants, processing of claims, contract variations, internal memos and other documents.
  • Record and maintain information for project administration matters in ADB systems.
  • Provide back-up support to the other (Senior) Operations Assistants in the latter's absence or relieve other operations assistants, as necessary.
  • Provide support to the finance and administration unit, as necessary.
  • Perform additional tasks as assigned and stipulated in your workplan.

You Will Need
  • Bachelor's degree in finance, social sciences, business studies, or other related fields.
  • At least 5 years of relevant professional work experience; Experience in international multilateral and bilateral agencies is desirable.
  • Ability to work proactively on assigned tasks, and areas of analysis and research that have a well-defined scope and steps.
  • Excellent written and verbal communication skills in English.
  • Proficient in ADB standard software programs (Word, Excel, PowerPoint) and information technologies.
  • Ability to work collaboratively with teams and individuals from different cultural and technical backgrounds.
Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
  • Paid leave (including parental)
  • Medical and health benefits
  • Life and other insurance plans
  • Staff development
  • Retirement plan
  • Housing and education allowance (if applicable)
  • Expatriate benefits (for international staff)

Additional Information

This is a fixed term appointment with option to renew for an initial period of 3 years following Section 3.1 (b) of Administrative Order No. 2.01 ("Recruitment and Appointment"). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years, or not renewed. There is no limit on the number of renewals. This appointment is open to internal and external applicants.

This opening is a local staff position with a local compensation package. It is open only to nationals of Australia or permanent residents residing in the duty station, Australia, who are nationals of an ADB member country.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.
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