Executive Assistant, Legal

The Executive Assistant, Legal (Legal EA) provides superior, high-quality executive level operational and administrative support, and reports directly to the Chief Legal and Enterprise Corporate Affairs Officer (the CLO). The Legal EA is a member of the group of Executive Assistants who support the Senior Management Team. The Legal EA is responsible for the effective and efficient administration to ensure an organized and smooth running practice for the CLO and generally assist the CLO in optimizing the use of her time in an exceptionally fast pace and dynamic work environment. As the main support for the CLO, the Legal EA will be a point of contact for all business needs with a high level of professionalism and in a manner that reflects positively on the organization. The Legal EA will have a high degree of communication with high-level contacts including the Board of Directors, the Senior Management Team, external industry contacts such as regulators, legal teams, and other stakeholders. This role is hybrid (3 days/week in the office) - based in Toronto, ON.

• Deliver sophisticated calendar management to coordinate and manage an active, complex calendar for the CLO - booking meetings and appointments (resolving scheduling issues - prioritizing requests while avoiding conflicts), organizing attendance across time zones, and making any necessary travel arrangements
• Effectively manage multiple tasks and priorities in a fast-paced environment
• Prepare internal and external correspondence (emails, letters, memos, expense forms, communications, presentations, etc.) with a high level of accuracy in a timely manner
• Oversee all incoming and outgoing communications - review correspondence and initialize action where possible
• Coordinate logistics of attendance at various meetings, seminars, workshops, special projects or events as needed
• Screen incoming telephone calls; take and deliver accurate messages
• Coordinate meetings, business communications, conferences and seminars as required (preparing agendas, catering, booking venues, developing agendas, coordinating invitees, set up, etc.)
• Management of contacts and files
• Manage sensitive matters and correspondence with a high level of discretion, confidentiality, and good judgment
• Respond to and resolve general and confidential inquiries, working closely with other internal departments, as well as external contacts
• Liaise with the senior management team and those who report directly to the CLO
• Keep the CLO updated and anticipate the CLO's needs in advance of meetings and ensure accurate meeting/informational materials are provided as needed
• Support technical needs, particularly related to coordinating virtual meetings on platforms including Google Meet, Webex, Microsoft Teams, and Zoom
• Administration of business expenses and vendor invoices as required
• Coordinate and complete various special projects/assignments as required
• Other general support and administration duties as required

• Minimum of 10 years experience in the legal field as a legal or executive assistant supporting a legal executive
• Adept level of relationship acumen to navigate complex situations that require a high degree of discretion, judgment and prioritization
• Ability to communicate (both written and verbal) with a high level of confidence and professionalism
• Exceptional organizational, time management and problem-solving skills
• Capable of managing multiple responsibilities with a strong sense of flexibility and adaptability while maintaining a high quality of work
• Must be attuned to schedules and preparing files in advance of meetings
• Familiarity with Microsoft Suite, Google Suite, and Adobe Suite, as well as some knowledge of online collaborative tools such as Google Meet, Microsoft Teams, Webex and Zoom
• Fantastic organizational skills and a meticulous eye for detail and accuracy
• Ability to confidently handle oneself with a wide range of stakeholders (e.g., business partners, clients, Board members, employees)
• Proven self-starter who takes initiative and thrives in a fast-paced environment

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets. Connection - We leverage our size and structure to create rich connections and belonging with a global impact. Impact - We power mission-critical systems that drive global economic advancement, innovation, and growth. Wellness - We support a culture of flexibility, balance, and wellbeing. Growth - We foster a growth mindset and ambitious development. Ready to enrich your career with impactful work, leaders who care, and programs to help you thrive? Apply now.

Note: Our company states that we are not currently sponsoring work permit applications and applicants must be authorized to work in the country where the position is located. We are committed to a diverse, inclusive work environment and provide accommodations for applicants and employees who require them.

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Legal