Company Secretary

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Join to apply for the Company Secretary (Assistant) Part time role at Findex

Join to apply for the Company Secretary (Assistant) Part time role at Findex

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Are you an experienced Company Secretary looking for a flexible, part-time role where your expertise is truly valued?

We're seeking a seasoned governance professional to step into a key support position as Assistant to the Group Company Secretary. This 15-hour-per-week role offers a structured schedule with built-in flexibility, ideal for someone seeking work-life balance while continuing to contribute meaningfully in a purpose-driven environment.

In this role, you'll work closely with the Group Company Secretary to maintain high standards of corporate governance and ensure compliance with statutory and regulatory obligations. Your attention to detail, sound judgement, and proactive approach will be essential in supporting board and committee operations—particularly during peak times such as board meetings and year-end.

What will your typical week look like?

• Provide high-level support in preparing and distributing board and committee agendas, papers, minutes, and meeting logistics.
• Maintain accurate records of board resolutions, action items, and statutory registers.
• Assist with ASIC filings and ensure ongoing compliance with governance and regulatory obligations.
• Collaborate with the Head of Legal, Risk & Compliance to draft and maintain governance policies and procedures.
• Liaise with directors, senior management, and regulatory bodies on governance and compliance matters.
• Support subsidiary governance, shareholder communications, and general meeting preparations.
• Maintain governance databases and administer the staff shareholding plan (SIP).
• Provide general administrative and corporate governance support to the Company Secretary.

More about the perks

• Dynamic, flexible work arrangements that allow you to work from home or the office
• Genuine opportunity for continuous learning and development initiatives
• Competitive remuneration package and a range of employee benefits on offer

Let's talk about you

• Tertiary qualification in law, business, governance, or a related field with proven experience in corporate governance, legal, or compliance roles.
• Strong knowledge of ASIC requirements, corporate governance practices, and regulatory obligations.
• Ideally, experience with listed companies (ASX 300+) and understanding of share transactions, transfers, and share purchase plans.
• Excellent attention to detail, time management, and organisational skills, with the ability to manage multiple priorities.
• High level of professionalism, confidentiality, and discretion in handling sensitive information.
• Strong interpersonal, written, and verbal communication skills, proficient in Microsoft Office and governance systems, with experience managing corporate records and electronic lodgements.

Let's talk about our team

• A highly supportive leadership team dedicated to your growth
• A collaborative environment where every contribution counts and drives real impact
• A dynamic workplace that values and supports your work-life balance

Why Findex?

At Findex we are passionate about what we do and how we do it. Are you a big and bold thinker? Do you like to make meaningful change? Are you motivated by working in a business that puts clients first and embraces teamwork? Do you want to be part of a team that moves together, operates in a high trust environment and celebrates success? Do you take pride in delivering quality work, being accountable and maintaining high standards?

If this sounds like you, we look forward to meeting you. Apply now

PLEASE NOTE:

Only candidates with valid working rights within Australia/New Zealand (in which this position is based) will be considered.

Findex is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees and encourage applications from candidates with a variety of strengths, backgrounds and experiences.

Note for Recruitment Agencies: This role is being managed by Findex Talent Acquisition and we will not accept unsolicited resumes/applications from Recruitment Agencies.

Seniority level

• Seniority levelNot Applicable

Employment type

• Employment typePart-time

Job function

• Job functionAdministrative

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