Office and HR Coordinator

3 weeks ago

Sydney, New South Wales, Australia Brown-Forman Full time
Overview

Office and HR Coordinator - ANZ role at Brown-Forman, based at the Sydney Head Office in Surry Hills. This is a multi-facet role and will be the first point of contact for guests entering the office, covering general office and facilities management. You will provide HR coordination to ANZ, enabling an exceptional employee experience for all staff.

What You Can Expect

HR Coordination

  • Manage onboarding of all new starters to ANZ from point of hire through Day 1, including contract generation, Workday initiation, engagement, welcome emails, office setup (welcome pack, security access, office orientation), and onboarding plan with leadership.
  • Support coordination of HR projects as required.
  • ANZO Induction Coordination—managing dates, attendees, invites, rooms, catering, and dinner schedule.
  • Maintain employee files in line with local regulations and Brown-Forman record-keeping requirements.
  • Support employee engagement initiatives and activities (e.g., conferences, Christmas party, Thanksgiving).
  • Administer the local fleet program.
  • Manage offboarding of employees—from resignation, Workday initiation, announcement, exit interview, outplacement (if applicable) and sharing insights with Local HR Team.
  • General administrative support (e.g., townhall data, Workday reporting).
Office Management
  • Be the "Face of Brown-Forman Australia" and its brands—greet visitors with helpful enthusiasm.
  • Maintain reception hours: 8:30am–5:00pm Monday to Thursday and 8:30am–1:00pm on Fridays.
  • Oversee incoming and outgoing couriers.
  • Manage the reception and HR inbox; ensure invoices are forwarded to Accounts for timely payment.
  • Host external guests as needed (meeting rooms, comfort, etc.).
  • Provide general office management support to ensure the office runs efficiently and safely.
  • Liaise with third-party service providers for facilities management, including maintenance and emergency services.
  • Oversee workplace health and safety standards; ensure a secure, hazard-free office environment.
  • Maintain a register of Fire Wardens and First Aid officers, clearly displayed in the office.
  • Process administrative invoices and manage related office expenses.
  • Oversee office logistics such as floor planning, equipment, and stationery.
  • Order and maintain kitchen supplies.
Your Skills
  • Minimum of 1 year experience in an office or HR administrative role.
  • Excellent interpersonal skills; professional visitor greetings.
  • Strong computer skills, including proficiency in Google Suite.
  • Strong organizational skills, attention to detail, and ability to manage multiple tasks.
  • High degree of integrity with the ability to be objective, maintain confidentiality, and exercise sound judgment.
What We Offer and Our Values

Brown-Forman is an equal opportunity employer. We are committed to equality of opportunity in all aspects of employment and do not discriminate on race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, or any other legally protected status.

Location
  • Surry Hills, New South Wales, Australia
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Human Resources
Industry
  • Retail
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