Office Administrator/Personal Assistant

7 days ago

Eagle Farm, Queensland, Australia BTP Civil Solutions Full time

14 hours ago Be among the first 25 applicants

Direct message the job poster from BTP Civil Solutions

BTP Civil is a family-owned business specialising in residential subdivision earthmoving and civil construction across Brisbane and South East Queensland. With a self delivery approach, we manage every step of development in-house, from bulk earthworks and site preparation to civil drainage and road construction. By eliminating the need for subcontractors, we ensure greater efficiency, adaptability, and quality, keeping projects on schedule and maintaining full control over workmanship and costs.

Position

Due to consistent company and industry growth, BTP Civil is searching for a Office Administrator/Personal Assistant to join our team. You will be reporting directly to the Managing Director, the role will involve great diversity including managing a range of duties from scheduling client meetings, to communicating between departments. You will be responsible for completing multi-level tasks in a professional and timely manner. You will assist the Managing Director with general business duties and administration requirements as well as event planning and financial tasks.

Responsibilities

  • Supporting the Managing Director in daily office operations, from managing phone inquiries to coordinating schedules, to ensure a seamless and productive work environment.
  • Providing critical administrative support to leadership, including data entry, payroll assistance, and ad-hoc tasks, to drive team efficiency.
  • Complete Invoice entering and Accounting based activities to assist the construction site staff
  • Assist site staff with new project setup's in the system, including printing documents
  • Cultivating a welcoming and organized office atmosphere
  • Supporting recruitment efforts by coordinating candidate communications and documentation, contributing to the team's growth from 30+ team members.
  • Enhancing workplace culture through creative initiatives, like organizing team events, to foster collaboration and engagement.
  • Assisting with HR-related tasks, such as onboarding processes and compliance checks, to maintain operational excellence and support staff development.

Qualifications and What we are looking for

  • Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Excellent written and verbal communication skills
  • Ability to multi-task, organize, and prioritize work
  • Ability to work unsupervised and provide a high level of people skill to clients and staff
  • Understands that not everything will be in place yet—you'll be building the systems and processes
  • Embodies a proactive, "make it happen" attitude.
  • Has experience in recruitment or talent acquisition—this is a big plus

What's in it for you

  • Great salary package
  • Amazing company culture
  • Flexible working arrangements

If this sounds like a team environment and role you are interested in we encourage you to apply

Seniority level
  • Seniority levelEntry level
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative
  • IndustriesCivil Engineering

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