Administration Officer

2 weeks ago

Sydney, New South Wales, Australia Cubic Corporation Full time

Company Details: When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people's lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.

Business Unit: Cubic Transportation Systems

Job Details:

JOB SUMMARY: The Receptionist & Administration Officer is responsible for delivering a professional and efficient front-of-house experience while providing comprehensive administrative support to the Head Office and broader APAC Teams. This role operates under general supervision and contributes to the smooth functioning of reception services, office coordination, and administrative processes in accordance with corporate standards and procedures.

Essential Duties and ResponsibilitiesReception & Visitor Management
  • Greet and direct visitors professionally; maintain visitor register and coordinate access cards, employee IDs, and business cards.
  • Ensure reception and adjacent meeting rooms are clean, presentable, and refreshed throughout the day.
  • Answer calls to reception and communicate outcomes to affected employees.
  • Update voice announcements and phone diversions during holiday periods; liaise with building management regarding air-conditioning and security access.
  • Monitor and refresh dashboard displays; report and resolve outages as required.
Administrative Support
  • Process onboarding and offboarding in Workday, including ID photo uploads and access pass management.
  • Manage conference room calendars to prevent scheduling conflicts.
  • Coordinate travel and accommodation bookings for management and staff.
  • Arrange couriers, taxis, and on-site parking as required.
  • Liaise with Canon for servicing of multifunction printers/copiers.
  • Prepare purchase requisitions in SAP, receipt purchase orders, and code invoices for approval.
  • Maintain document control systems for incoming and outgoing correspondence.
Facilities & Office Coordination
  • Monitor and replenish office and kitchen supplies including milk, fruit, coffee accessories, and first aid kits.
  • Assist Facilities team with maintenance requests and procurement of kitchen appliances and supplies.
  • Organise catering for meetings and company functions; arrange flowers and gifts as requested.
  • Support employee service award programs and promotional product orders.
  • Maintain document storage and coordinate file archiving and retrieval.
Compliance & General Duties
  • Comply with Cubic's Quality Management System.
  • Adhere to Occupational Health, Safety and Environment policies and procedures.
  • Comply with corporate security protocols and Human Resources procedures.
  • Perform additional duties as directed by management.
Background and Experience
  • Typically has related experience.
  • Applies acquired job skills and knowledge of company procedures to complete semi-routine assignments.
  • Demonstrates the ability to identify when routine processes need adjustments to meet objectives.
  • Communicates effectively within the team, actively contributing to group discussions and collaborative efforts.
  • Follows established instructions for familiar tasks, seeking guidance primarily for new or complex situations.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Experience with SAP and Workday systems preferred.
Personal Attributes
  • Professional presentation and excellent phone manner.
  • Strong verbal and written communication skills.
  • Highly organised with the ability to multitask and manage competing priorities.
  • Positive, proactive attitude with a commitment to service excellence.
  • Ability to work independently while contributing effectively to a team.
  • Strong interpersonal skills and ability to build rapport across all levels of the organisation.
Worker Type
  • Employee
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
  • Industries: IT Services and IT Consulting

#J-18808-Ljbffr

  • Office Administrator

    1 week ago

    Sydney, New South Wales, Australia beBeeAdministration Full time $60,000 - $80,000

    The Office Administrator plays a pivotal role in supporting the sales team by providing exceptional administrative support, managing office operations, and ensuring seamless communication.This exciting opportunity involves overseeing daily office activities, maintaining records, and preparing reports. The successful candidate will be responsible...

  • Office Administrator

    1 week ago

    Sydney, New South Wales, Australia beBeeCommunication Full time $54,000 - $72,000

    Job Title:Office AdministratorWe are seeking a highly organized and detail-oriented individual to join our team as an Office Administrator.The successful candidate will provide administrative support to ensure the smooth operation of our office.

  • Office Administrator

    7 days ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $60,000 - $80,000

    Business Administration OfficerThis is an exciting opportunity to join our team as a Business Administration Officer. In this role, you will be responsible for providing high-level administrative support to senior leadership.Providing administrative support to senior leadership

  • Administration Officer

    4 days ago

    Sydney, New South Wales, Australia Steiner Education Australia (Sea) Full time

    Dandenong Ranges Steiner School is seeking an Administration Officer to join our flourishing Kindergarten to Class Six school, working Monday to Friday from 8.30am to 4.30pm.The Administration Officer is the welcoming face of the school and requires a warm, friendly disposition with the ability to stay calm under pressure in a busy school office.This role...

  • Office Administrator

    7 days ago

    Sydney, New South Wales, Australia beBeeAdministration Full time $58,709 - $63,354

    Administration OfficerThe Laura District Hospital is seeking a highly skilled Administration Officer to manage various administrative tasks essential for supporting clinical services.

  • Office Administrator

    1 week ago

    Sydney, New South Wales, Australia Kairos Care And Support Services Full time

    **Office Administrator**Our company is looking for an organised and self-motivated Office Administrator who will be responsible for providing administrative support to our office personnel.The Office Administrator's role will include working closely with our leadership and Care team by handling clerical duties, coordinating calendars, and organising...

  • Administration Officer

    1 week ago

    Sydney, New South Wales, Australia Aurec Human Capital Group Full time

    **Administration Officer- **$44.27 + Super per hour**- **ASAP - 6 Months**- **Newcastle - WFH Hybrid Combination**- **Working within Government**- **Administration - MS Office - Documentation - Data Entry - Enquiries**An exciting opportunity for an Administration Officer has become available working within a sought-after government department With a high...

  • Office Administrator

    1 week ago

    Sydney, New South Wales, Australia Ever Australia Holding Pty Ltd Full time

    **Position Summary****Key Responsibilities**- Manage office supplies inventory and place orders as needed.- Organise and maintain files, records, and documentation.- Ensure the office environment is clean, organized, and fully operational.- Coordinate office maintenance and repairs with vendors and service providers.- Organise company meetings, events, and...

  • Office Administrator

    6 days ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $60,000 - $80,000

    The Office Administrator role is ideal for an individual who thrives in a fast-paced environment and is skilled at providing exceptional customer service.About the RoleAs an Office Administrator, you will be responsible for maintaining the smooth operation of the office. This includes greeting clients/visitors, organizing stationery and catering, and...

  • Office Administrator

    1 week ago

    Sydney, New South Wales, Australia beBeeAdministration Full time $81,936 - $105,129

    Job Overview:We are seeking a skilled Office Administration Manager to join our team. In this role, you will be responsible for ensuring the effective management of the office environment and related facilities.This involves implementing policies and processes for efficient office management, travel booking, WHS compliance, asset protection, and staff...