Executive Administrator

7 days ago

Council of the City of Ryde, Australia Solventum Full time

Solventum North Ryde, New South Wales, Australia

Executive Administrator

1 day ago Be among the first 25 applicants

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers' toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue.

We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you.

As an ANZ Executive Administrator, primary responsibilities include:

  • Coordinate and schedule meetings, appointments, and travel arrangements for Country Chair and Country Leadership team related activities for Solventum Australia & New Zealand.
  • Prepare agendas, reports, presentations, and other documentation for meetings and presentations.
  • Prepare and distribute meeting minutes for Country Leadership Team and Board of Directors meetings.
  • Follow up on Country Leadership Team and Board of Directors meeting discussion items and related actions.
  • Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
  • Organize and spearhead Country Leadership Team events/activities.
  • Coordinate Solventum Australia & New Zealand employee engagement activities.
  • Liaise with external industry associations, government organizations, vendors, and suppliers to support stakeholders.
  • Manage sourcing and accounts payable matters relating to the Country Leadership Team and Board of Directors.
  • Process payment requests for vendors.
  • Conduct research and provide administrative support to various projects, as assigned.
  • Provide support and assistance to Country Chair, Country Leadership Team and other Solventum team members as prescribed.
  • Participate in conferences and other projects and activities as determined by the Country Chair and Country Leadership Team.

Position Qualifications, Experience & Skills

  • Proven experience as an Executive/Team Administrator in an MNC/high matrix organization.
  • Excellent organizational and time management skills with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills, capable of interacting with individuals at all levels of the organization.
  • Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.
  • Detail-oriented and able to maintain accuracy in work.
  • Ability to maintain confidentiality and handle sensitive information with professionalism.
  • Strong problem-solving skills with the ability to multitask and adapt in a fast-paced environment.
  • A positive attitude and exceptional interpersonal skills, coupled with a customer service-oriented approach.
  • Minimum education level: Diploma in business administration, management, or a related field is preferred.
  • Previous experience in working effectively in a team-oriented and collaborative environment.
Seniority level

Associate

Employment type

Full-time

Job function

Administrative, Customer Service, and Other

Industries

Medical Equipment Manufacturing

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