AO4 Executive Assistant

3 weeks ago

Brisbane, Queensland, Australia Randstad Australia Full time

Proactive Executive Assistant needed to support a dynamic state government client. Requires exceptional organisational skills, experience managing complex administrative functions, and the ability to thrive in a fast-paced environment. You'll provide high-quality support, work autonomously, and proactively resolve issues. Strong understanding of government processes is a plus.

Key Responsibilities:

  • Provide comprehensive and high-level secretarial support to the client.
  • Work autonomously to understand and resolve administrative and logistical challenges.
  • Proactively manage the client's complex calendar, schedule meetings, prepare agendas, and develop professional presentations.
  • Prepare complex administrative and Ministerial correspondence using platforms such as Mincor Neo/MECS, including drafting Ministerial Briefs, Ministerial letters, Parliamentary Questions (PPQ's), Governor's bi-monthly briefs, and Statements of Work.
  • Undertake secretariat duties for key committees.
  • Coordinate all travel arrangements, including flights, accommodation, and itineraries.
  • Provide support during the Estimates process, assisting with the preparation of relevant documentation.
  • Collaborate effectively with a diverse range of internal and external stakeholders, building strong working relationships.
  • Ensure all tasks are completed accurately and within required timeframes, maintaining a high standard of work.
  • Communicate and negotiate effectively with staff and clients at all levels, demonstrating professionalism and tact.

Key Skills and Experience:

  • Proven experience as an Executive Assistant, ideally within a government or similarly complex environment.
  • Demonstrated ability to work proactively and independently, taking initiative to manage tasks and solve problems.
  • Exceptional organisational and time management skills, with a strong ability to prioritise and manage multiple demands.
  • Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a strong working knowledge of Microsoft Teams for collaboration and communication.
  • Experience preparing complex correspondence and documentation, ideally within a government context. Familiarity with platforms such as Mincor Neo/MECS would be highly advantageous.
  • Excellent written and verbal communication skills, with the ability to draft clear, concise, and professional documents.
  • High level of discretion and the ability to handle confidential information with sensitivity.
  • Strong attention to detail and a commitment to accuracy.
  • Ability to adapt to changing priorities and thrive in a dynamic environment.
To apply please click "APPLY NOW" and forward a copy of your most recent CV and cover letter in WORD FORMAT. Once you submit your application, one of our friendly consultants will be in contact with you Only candidates that match the above criteria will be contacted.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

skills

Executive Assistant, Government, Policy,Stakeholder Engagement, Briefing notes, Correspondence Management, Diary Management, Project Support, Strategic Support, Office Management, Travel Coordination, Interagency Liaison

education

Secondary School/High School

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