Executive Assistant to the Chief Information Officer
3 weeks ago
The ideal candidate will possess proven experience delivering high-level Executive Assistant support and demonstrate the ability to make informed and ethical decisions with an awareness of broader organisational context. Candidates should also be adept at rapidly establishing and maintaining effective collaborative relationships.
This position is based within the Office of the Chief Information Officer, Frontline and Digital Division. In this role, you will provide professional executive and secretarial support to the Chief Information Officer, drive process improvements, coordinate essential business as usual activities, and deliver general advice and support services to the Executive and Senior Leadership teams, as well as the wider Frontline and Digital Division (FDD) workforce.
Your Key Accountabilities
The core capability requirements for this role are:
- Provide high level professional secretarial services to the Chief Information Officer (and other senior officers in the region) including word processing, diary management, organising meetings, meeting minute taking and preparing itineraries.
- Liaise on behalf of the Chief Information Officer with a range of people both internal and external to the Queensland Police Service across a broad range of executive services, and project a professional image at all times and display high levels of tact, diplomacy and confidentiality.
- Supervise, train, mentor and professional development of administration staff members, including participation in the selection of staff members, performance management, including through completion of individual Development and Performance (DAP) planning/assessments under the QPS performance management framework.
- Compose and prepare timely, confidential and accurate reports, briefings, ministerials and other executive level correspondence.
- Manage the administration of meetings, conferences, Honours and Awards Medal ceremonies and other executive events ensuring that supporting documents, agenda papers and reports are available for executive members, districts and state committees.
- Co-ordinate executive travel and accommodation arrangements on behalf of the Chief Information Officer and the executive support unit.
- Implement, contribute and maintain systems and procedures to ensure the effective management of work flows within the executive support unit including management and coordination of financial reporting systems and budgetary returns, monitor expenditure including Minor and Medium Works, accounts and assets management.
- Actively participate and cooperate within the team environment to facilitate consistent delivery of support services within the area of responsibility.
Occupational group Administration
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