Personal Assistant

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St John of God Midland Hospital are looking for an experienced and highly organised Personal Assistant or Secretary who thrives in a fast-paced environment and brings a polished, proactive approach to their work. A core part of this role is providing expert minute-taking support, especially for Clinical and Third Party Contract meetings, so strong, proven experience in this area is essential.

As a vital member of our team, you'll provide high-level secretarial and administrative support to two key leaders on our Hospital Management Committee: the Director of Corporate Services and the Director of Medical Services. This is a full-time, permanent role where your attention to detail, professionalism, and ability to stay one step ahead will help keep our operations running smoothly. If you're calm under pressure, confident in your communication, and passionate about supporting people who care for others, we'd love to hear from you

The Position

Proactively provide a high level of personal assistance, secretarial and clerical support to the Directors through the following functions:

• Maintaining confidentiality at all times.
• Answering and screening phone calls.
• Managing the Directors' diaries.
• Prioritising and distributing incoming mail.
• Supporting the Directors with managing documents and correspondence.
• Supporting Governance Committee meetings with arranging meetings, meeting paper preparation, minute taking, and follow-up as required.
• Secretarial and other support services as required.
• Maintaining a flexible attitude to the daily schedule to address changing priorities.
• Initiating and contributing to improvements to administrative systems.
• Assisting with the management of Excluded Procedures.
• Coordinating travel, accommodation and associated logistics.
• Monthly reconciliation of corporate credit cards.

With a Certificate in Secretarial Studies (or equivalent experience), you'll bring advanced Microsoft Office skills, fast and accurate typing (65+ wpm), strong document control, and excellent attention to detail. You'll have strong interpersonal and written communication skills, with the ability to liaise confidently with executives, managers, caregivers, and the public. You're comfortable drafting professional emails, letters, reports, and memos on behalf of senior leaders, always maintaining a high level of confidentiality and professionalism. Above all, people will be at the core of everything you do, committing to and supporting our Mission and Values.

• Salary: $82,617 to $84,255 per annum, plus 12% superannuation
• Permanent full-time position working up to 76 hours per fortnight
• Discounts on hospital services & private health insurance
• Salary packaging up to $18,550 on a range of benefits
• Novated leasing, work-related expenses, self-education and additional superannuation
• Free on-site parking
• Access to fitness and wellbeing benefits through Fitness Passport
• Innovative Professional Development opportunities
• A welcoming and supportive culture
• A healthy work-life balance through flexible work options, additional purchased leave & well-being programs

All applicants are asked to submit a covering letter (no more than two pages) along with a copy of your CV demonstrating how you meet the above position requirements.

For enquiries contact Racheal Kamer, State Contract Officer & Executive Assistant, on (08) 9462 4906.

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds. Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being. Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.

Mid-Senior level

Full-time

Administrative

Hospitals and Health Care

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